NEW! ArchivesSpace to Archives West Harvester

In Spring 2023, the Alliance launched a customized OAI-PMH harvester to facilitate the interoperability of ArchivesSpace and Archives West. A&M participants who use ArchivesSpace can now harvest a finding aid into Archives West using a simplified process in Archives West Management Tools (a.k.a. “utility site”). The classic finding aid upload process is still available for those who don’t use ASpace.

Overview: Learn what the harvester does, how it works, and our goals for supporting it:
ArchivesSpace to Archives West Harvesting: An Overview – video presentation

Documentation
Harvest an ArchivesSpace Resource in Archives West – written documentation
ArchivesSpace to Archives West Harvesting demo – video tutorial

Need help?
The written documentation includes a list of frequent error messages and how to troubleshoot them. You can also send a help request to Alliance central staff.

Implementation Planning and Workflows

• Workflow Overview

Instance Management

• Preferences, Controlled Value Lists, and Default Values (revised 2021)
• User Records & Permissions Settings (revised 2020)
• Containers & Locations (revised 2020)

Usage

• Agents & Subjects (revised 2020)
• Accessions (revised 2020)
• Resource Records (revised 2021)
• Digital Objects (revised 2020)
• Events (revised 2020)
• Exports (revised 2020)

Migration

• Importing EAD (revised 2020)
• Archivist’s Toolkit Cleanup and Migration Preparation
• CSV Cleanup and Import

Supports

• Archives West Browsing Terms (for AS import) (XML)
• Placeholder AS record (for use in cleanup and import) (XML)

Training Recordings

The recordings are available to view anytime according to your needs.

• Overview
• Walkthrough
• Implementation Choices
• Workflows
• Preparing AT for Migration (Using AT cleanup)
• Upload via Spreadsheet (Harvard plugin)
  Part 1: Required and Optional Fields
  Part 2: Personalizing and Importing
  Spreadsheet template
• Repository Records
• User Records & Permissions
• Setting Up Locations
• Accession Records
• Agent Records
• Subject Records
• Containers & Locations
• Single-Level Resource Records
• Multi-Level Resource Records
• Linking Records
• Reports
• Digital Objects
• Exports
• ArchivesSpace to Archives West OAI-PMH harvester 
• AS2AW Conversion (classic method)
• DACS Basics