Washington State University – Pullman, WA

Processing Archivist

Libraries

 

NOTICE OF VACANCY  

 

Position Summary:

The Processing Archivist is responsible for preserving, accessioning, and processing archival collections. Working under the supervision of the Head of MASC, the Processing Archivist will work independently and collaboratively in a temporary position responsible for accessioning and processing archival collections (primarily analog formats with some digital media) within the University Archives and Manuscript collections. The position will work in coordination with the Manuscripts Librarian and University Archivist to carry out the evaluation, arrangement, re-housing, general preservation activities, preliminary description, and development and editing of finding aids for new, unprocessed, and multi-accession collections. This role requires commitment to providing careful and ethical stewardship of collections by implementing best practices and exercising sound judgment. The position will work independently and in collaboration with MASC faculty and staff, as well as staff across the library. They will manage the work of students who will assist with processing tasks.

 

This is a full-time, 12-month, 2-year fixed-term position, based on the Pullman campus (in-person).

 

Job Duties and Responsibilities

 

Collection processing and management

• Processes manuscript and university archives collections.
• Arranges and describes analog and digital material in a variety of formats in accordance with best practices.
• Supervises temporary student staff.
• Addresses preservation and privacy concerns as needed.
• Creates finding aids in compliance with archival metadata standards such as DACS and EAD.
• Hires, trains, and supervises student assistants to assist with processing and related tasks.

 

Intellectual control and discovery tools

• Supervises the processing of manuscript material, and the creation of finding aids, and digital collections.
• Produces and edits finding aids according to generally accepted standards and best practices.

 

General responsibilities

• Works in various ad hoc capacities as assigned and needed.
• Participates in supporting MASC classes and programming as needed.
• Supports reference services to the public.
• Promotes use of collections on and off campus.
• Generally supports the objectives and requirements of the unit.

 

Professional Development and Service

• Maintain knowledge of resources, practices, and procedures in the areas of archival processing and physical and digital preservation and access. 
• Participate in and contribute toward WSU Libraries and University committees, meetings, and events. 

 

Required Qualifications

• Master’s degree from an American Library Association accredited Library and Information Studies program at date of hire or advanced degree in related field.
• At least one year of experience arranging, describing, and cataloging archival records, including creating DACS compliant finding aids.
• Demonstrated practical knowledge of archival policies and procedures
• Demonstrated ability to work independently and to exercise discretion, initiative, and judgment.
• Demonstrated ability to work harmoniously and effectively with others.
• Demonstrated ability to work with diverse sets of stakeholders.
• Demonstrated strong writing and verbal communication skills. 
• Excellent interpersonal, verbal, written, organizational, problem-solving and planning skills
• Must be able stand and sit for extended periods, bend or stoop as necessary, and lift up to 40 pounds.

 

Preferred Qualifications

• Supervisory experience, especially working with students.
• Experience with Encoded Archival Description (EAD).
• Experience with ArchivesSpace.
• Experience navigating complex issues in processing archival collections such as privacy, confidentiality, legal requirements, and cultural sensitivity.
• Experience with archives metadata standards.
• Experience in project management, training students in complex processing tasks, and creating project documentation and workflows.
• Experience providing reference support and customer service in a special collections or archives environment.

 

12-month annual salary:

$65,000 - $68,000

 

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

 

Benefits: 

WSU offers a comprehensive benefits package that includes paid sick and vacation leave; paid holidays; medical, dental, life, and disability insurance package for employees and dependents; retirement; deferred compensation; and optional supplemental retirement accounts. For a more detailed summary of benefits offered by WSU for Faculty, visit: https://hrs.wsu.edu/wp-content/uploads/2024/01/2024-Benefit-Overview-for-Faculty-and-AP.pdf. Find total compensation information here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/.

 

Application Instructions:

Formal screening of applications will begin September 15, 2025. Visit wsu.edu/jobs, select your appropriate employment status, and search for R-13872. All applicants must upload the required materials to their online application. Application materials should clearly communicate how the applicant meets all required qualifications. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application.

• External candidates, please upload all documents in the “Resume/CV” section of your application.
• Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.

Required Documents

• A cover letter addressing qualifications for this position

·         Curriculum vitae

• Teaching statement

·         Contributions to Diversity, Equity, and Inclusion statement

• Names, addresses, and contact information of at least three references who can

address your history of and potential for excellence in research, teaching, and service (letters will be requested at a later time)

 

Inquiries should be directed to Sheila Kite at Sheila.kite@wsu.edu.

 

About WSU, Pullman:

Washington State University, a land-grant, multiple-campus Research 1 institution. This position will serve on the Pullman campus, which has an enrollment of around 20,000 students and is located in Southeastern Washington on the homelands of the Nimíipuu (Nez Perce) Tribe and Palus people. Located 80 miles south of metropolitan Spokane, Pullman is also a quick drive away from the scenic Idaho panhandle and Moscow Mountain. The rolling hills of the Palouse offer a wide range of activities and a true four-season climate. The area provides ample opportunity to enjoy the cultural and academic hub of both Washington State University and the University of Idaho, in the neighboring town of Moscow, Idaho. For more information about the region, please see https://pullmanchamber.com.

 

The Libraries:

The WSU Libraries, one of two Association of Research Libraries (ARL) in the state, houses over two million books and over 30,000 journal and magazine subscriptions. The Libraries are a part of the Orbis Cascade Alliance and are deeply invested, along with our partner libraries in Oregon, Washington, and Idaho, in the activities of the shared Library Resource Management System. As an active partner in the Orbis Cascade Alliance, the WSU Libraries both inform and reflect the guiding tenets of the alliance, which are: work smart, design for engagement, and innovate to transform.

 

WSU Libraries: www.libraries.wsu.edu 

 

WSU acknowledges that its locations statewide are on the homelands of Native American peoples, who have lived in this region and have been caretakers of the land from time immemorial. The Morrill Act of 1862 established our land-grant institution by providing public and federal lands that are traced back to the disposition of Indigenous lands, often taken by coercive and violent acts, and the disregard of treaties. For that, we extend our deepest apologies. We owe our deepest gratitude to the Native peoples of this region and maintain our commitment towards reconciliation. And as a land-grant institution, WSU is deeply committed to the land-grant mission, its Memorandums of Understanding with Native tribes in the region, and a tradition of service to society. To read the full WSU land acknowledgement, please see https://wsu.edu/about/wsu-land-acknowledgement/.

Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability, and/or persons age 40 and over are encouraged to apply.

WSU is committed to excellence through diversity and faculty-friendly policy action, including partner accommodation and NSF ADVANCE Institutional Transformation programs (http://www.advance.wsu.edu/). WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

Notice of Non-Discrimination

WSU prohibits sex discrimination in any education program or activity that it operates complaint with Title IX. Inquiries regarding Title IX and reports of sex discrimination can be directed to the WSU Title IX Coordinator. More information on WSU’s policies and procedures to respond to discrimination and harassment are available here: Nondiscrimination statement.

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This posting will be removed after September 15, 2025

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This posting will be removed after September 22, 2025

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This posting will be removed after October 1, 2025

The Portland State University Library seeks an enthusiastic Social Sciences Librarian to join the vibrant community of Oregon’s most affordable and diverse research university.

The Social Sciences Librarian is a tenure-track faculty position that serves as part of a dynamic instructional program; provides reference and information services; consults and collaborates with scholars; and selects information resources to support the instructional and research needs of a diverse institution. This position serves as the liaison to academic units such as Public Health, Urban Studies and Planning, and Politics and Global Affairs, and other social sciences departments, depending on the needs of the Library. 

https://jobs.hrc.pdx.edu/postings/47886

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This posting will be removed after October 1, 2025

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This posting will be removed after October 19, 2025

We are excited to invite applications for a new Scholarly Communication Librarian to join our Research Support team. Early career librarians are encouraged to apply. 

 

Review will begin on October 1^st, 2025 and continue until the position is filled. 

 

Questions may be addressed to search committee chair—Kacy Lundstrom (kacy.lundstrom@usu.edu).  

 

Please feel free to share this message with anyone who may be interested in this position. 

 

 

Assistant Librarian (Scholarly Communication Librarian) 

 

The Utah State University Libraries seeks a collaborative, innovative and user-centered candidate for the position of Scholarly Communication Librarian to join a team supporting our communities in discovering, creating, and sharing knowledge. The Scholarly Communication Librarian provides expertise in open science as well as research impact, integrity, and reproducibility, delivering timely education and outreach services relevant to the evolving research ecosystem. 

 

We view open research as a vital component of USU’s land-and space-grant mission and the university’s continued success as a Carnegie R1 Research Institution. The Scholarly Communication Librarian will be a critical position to the Libraries’ strategic growth and help envision exciting new initiatives at USU Libraries. 

 

Working with a team of librarians, the Scholarly Communication Librarian engages with students and faculty to support emerging open knowledge and scholarly communication initiatives in all fields. Collaborating with library colleagues and groups across campus, including the Office of Research, this position will also help develop strategic initiatives and partnerships by conducting outreach and providing education on topics such as open science and researcher identity and impact. The Scholarly Communication Librarian also engages with students and faculty as a member of the STEM liaison team. 

 

Reporting to the head of Research Strategy and Innovation, the position is a 12-month, tenure-track faculty appointment. Support and mentorship are built into the tenure process. The estimated start date for the position is January 2026. Early career librarians are encouraged to apply. 

 

Responsibilities 

• Develop the expertise needed to support initiatives in the areas of open science, research impact, and research integrity. 

• Collaborate with colleagues in the library and across USU to develop robust, sustainable, and targeted research tools and programs for all faculty, students, and staff. 

• Provide expertise and instruction on resources and tools that enhance engagement in every stage of the research lifecycle. 

• Contribute to the planning, development, and implementation of the Libraries’ scholarly communication initiatives.  

• Maintain awareness of emerging trends, tools and resources related to scholarly communication services. 

• Provide research support through consultations and instruction as part of the STEM liaison team. 

 

Required Qualifications: 

• ALA-accredited MLS, or international equivalent by December 2025 

• Excellent communication and collaboration skills 

• Knowledge of or interest in current practices and emerging trends in scholarly communication 

• Interest in engaging with and supporting STEM researchers 

• Commitment to responding flexibly and effectively to the shifting needs and priorities of the Libraries and Libraries' constituents. 

• Interest and ability to engage in ongoing professional development, research, and service activity, to achieve promotion and tenure 

 

Preferred Qualifications: 

• Experience working in academic libraries 

• Experience supporting open initiatives 

• Experience with instruction, including classroom, online or one-on-one 

 

Submit your application here: https://careers-usu.icims.com/jobs/9466/assistant-librarian-%28scholarly-communication-librarian%29/job. 

 

Review will begin on October 1^st, 2025 and continue until the position is filled. 

 

Salary is minimum of $55,000, plus excellent benefits including a 14.2% (starting at $7,810) annual retirement contribution. Utah State University offers a competitive benefits package which includes medical and dental, and 22 days/year vacation. USU Libraries provides generous support for professional development and travel. The Libraries support a flexible work environment with opportunities for hybrid positions. Relocation assistance is available. 

 

Utah State University is a multi-campus land-grant institution serving a student population of 28,000. The main campus is situated in the beautiful Cache Valley 80 miles north of Salt Lake City and offers an affordable cost of living. USU is just minutes from two mountain ranges and within a half-day’s drive of six national parks, providing a variety of outdoor recreational opportunities. The University benefits from the Merrill-Cazier Library, a beautiful, recently constructed building with an automatic retrieval system, allowing for creative and student-centered uses of space. 
 
Applicants are invited to attend an informational webinar to learn more about the open position, the campus, and the USU Libraries. Register for full details or to receive a recording of the webinar if you are not able to join at the scheduled time:  
 
Wednesday, September 17^th, 5-6PM (MST): https://usu.zoom.us/webinar/register/WN_E9hT8ra8Qk6owWftZPXZiA  

The attendee list will be hidden to ensure confidentiality. Attendance is not required to apply or be considered for this position. Live captioning will be provided via Zoom Live Transcript.  

 

Inquiries and nominations may be directed to Britt Fagerheim, Associate Dean for Public Services (britt.fagerheim@usu.edu).  

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This posting will be removed after November 3, 2025

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This posting will be removed after November 8, 2025