Once a year, Alliance members reconcile accounts and reimburse each other for lost and damaged materials.
- Lost items are defined as items checked out to a Summit patron with a due date that falls in the AAR accounting year, April 1 through March 31.
- Damaged items are defined as items reported damaged in the AAR accounting year, April 1 through March 31.
Note: Due to the pandemic, AAR for 2021 will encompass April 1, 2019 through December 31, 2020 for lost and damaged items.
To avoid separate payments to every other member, Alliance staff will calculate the net difference and inform the members how much is owed to the other members.
Current lists and documents will be linked as they become available. Some links from the most recent AAR have been maintained for reference.
| Action | Date |
|---|---|
| (Updated 6/11) AAR Problem List is distributed | Monday April 26 |
| Special Open Call and Slides to share AAR Information, 2019’s Open Call | 10-11am – Tuesday April 27 |
| Follow-Up Q & A at May RSF Open Call | 10-11am – Thursday May 6 |
| Troubleshooting of Problem List Complete | Friday June 11 |
| Damaged Items Reported by Member Institutions | Friday June 11 |
| Draft Master List (with damaged items added) is distributed | Monday June 21 |
| Changes to Master List Reported by Member Institutions | Monday July 12 |
| Final Master List for Billing is Distributed | Monday July 19 |
| Master List with Balance Sheet Released | Wednesday, July 28 |
| Borrowing Library Patron Record Cleanup | July 30 – August 16 |
| Lending Libraries send invoices to the Alliance | Deadline August 20 |
| Lending Library Item Record Cleanup | August 20 – August 31 |
| Alliance issues invoices and payments | September |