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Orbis Cascade Alliance > Programs & Teams > Resource Sharing & Fulfillment (RSF) > Resources Sharing & Fulfillment Documentation > Summit Documentation > Annual Account Reconciliation (AAR)

Annual Account Reconciliation (AAR)

Once a year, Alliance members reconcile accounts and reimburse each other for lost and damaged materials.

  • Lost items are defined as items checked out to a Summit patron with a due date that falls in the AAR accounting year, April 1 through March 31.
  • Damaged items are defined as items reported damaged in the AAR accounting year, April 1 through March 31.

Note: Due to 2021 pandemic timeline adjustments, and the institution of renewals in 2021, AAR for 2022 will encompass January 1, 2021 through March 31, 2022 for lost and damaged items.

To avoid separate payments to every other member, Alliance staff will calculate the net difference and inform the members how much is owed to the other members.

Current lists and documents will be linked as they become available. Some links from the most recent AAR have been maintained for reference.

  • Schedule Details
  • FAQ
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  • Reports
ActionDate
Special Open Call and Slides to share AAR Information; 2021’s Open Call11am-Noon – Thursday April 14
AAR Problem List is distributedMonday April 25
Follow-Up Q & A at May RSF Open Call11am-Noon – Thursday May 12
Troubleshooting of Problem List CompleteFriday June 10
Damaged Items Reported by Member InstitutionsFriday June 10
Draft Master List (with damaged items added) is distributedMonday June 20
Changes to Master List Reported by Member InstitutionsMonday July 11
Final Master List for Billing is DistributedMonday July 18
Master List with Balance Sheet ReleasedWednesday, July 27
Borrowing Library Patron Record CleanupAugust 1 – August 15
Lending Libraries send invoices to the AllianceDeadline August 19
Lending Library Item Record CleanupAugust 22 – August 31
Alliance issues invoices and paymentsSeptember

Staff Contact

Photo of Lori Hilterbrand

Lori Hilterbrand

Program Manager, Resource Sharing & Fulfillment

Orbis Cascade Alliance

Work Email: lhilterbrand@orbiscascade.orgINTERNET

Work Phone: (541) 246-2471work

Pronouns: she/her/hers

Last modified August 19, 2022
Categories: Documentation, Resource Sharing and Fulfillment
Tags: Annual Account Reconciliation (AAR), Summit

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Portland, OR 97228

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