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Orbis Cascade Alliance > Programs & Teams > Resource Sharing & Fulfillment (RSF) > Resources Sharing & Fulfillment Documentation > Summit Documentation > Annual Account Reconciliation (AAR)

Annual Account Reconciliation (AAR)

Once a year, Alliance members reconcile accounts and reimburse each other for lost and damaged materials.

  • Lost items are defined as items checked out to a Summit patron with a due date that falls in the AAR accounting year, April 1 through March 31.
  • Damaged items are defined as items reported damaged in the AAR accounting year, April 1 through March 31.

AAR 2023 will encompass request due dates of April 1, 2022 through March 31, 2023.

To avoid separate payments to every other member, Alliance staff will calculate the net difference and inform the members how much is owed to the other members.

Current lists and documents will be linked as they become available. Some links from the most recent AAR have been maintained for reference.

  • Schedule Details
  • FAQ
  • Procedures & Tutorials
  • Reports
ActionDate
AAR Problem List is distributedMonday April 24
Special Open Call and Slides to share AAR Information; 2022’s Open CallThursday May 4
Follow-Up Q & A – use the form!By Email & June Open Call
Troubleshooting of Problem List CompleteFriday June 9
Damaged Items Reported by Member InstitutionsFriday June 9
Draft Master List (with damaged items added) is distributedTuesday June 20
Changes to Master List Reported by Member InstitutionsMonday July 10
Final Master List for Billing is DistributedMonday July 17
Master List with Balance Sheet ReleasedWednesday, July 26
Borrowing Library Patron Record CleanupAugust 1 – August 15
Lending Libraries send invoices to the AllianceDeadline August 18
Lending Library Item Record CleanupAugust 21 – August 31
Alliance issues invoices and paymentsSeptember

Staff Contact

Photo of Lori Hilterbrand

Lori Hilterbrand

Program Manager, Resource Sharing & Fulfillment

Orbis Cascade Alliance

Work Email: lhilterbrand@orbiscascade.orgINTERNET

Work Phone: (541) 246-2471work

Pronouns: she/her/hers

Last modified May 5, 2023
Categories: Documentation, Resource Sharing and Fulfillment
Tags: Annual Account Reconciliation (AAR), Summit

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Portland, OR 97228

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