Once a year, Alliance members reconcile accounts and reimburse each other for lost and damaged materials.
- Lost items are defined as items checked out to a Summit patron with a due date that falls in the AAR accounting year, April 1 through March 31.
- Damaged items are defined as items reported damaged in the AAR accounting year, April 1 through March 31.
AAR 2023 will encompass request due dates of April 1, 2022 through March 31, 2023.
To avoid separate payments to every other member, Alliance staff will calculate the net difference and inform the members how much is owed to the other members.
Current lists and documents will be linked as they become available. Some links from the most recent AAR have been maintained for reference.
| Action | Date |
|---|---|
| AAR Problem List is distributed | Monday April 24 |
| Special Open Call and Slides to share AAR Information; 2022’s Open Call | Thursday May 4 |
| Follow-Up Q & A – use the form! | By Email & June Open Call |
| Troubleshooting of Problem List Complete | Friday June 9 |
| Damaged Items Reported by Member Institutions | Friday June 9 |
| Draft Master List (with damaged items added) is distributed | Tuesday June 20 |
| Changes to Master List Reported by Member Institutions | Monday July 10 |
| Final Master List for Billing is Distributed | Monday July 17 |
| Master List with Balance Sheet Released | Wednesday, July 26 |
| Borrowing Library Patron Record Cleanup | August 1 – August 15 |
| Lending Libraries send invoices to the Alliance | Deadline August 18 |
| Lending Library Item Record Cleanup | August 21 – August 31 |
| Alliance issues invoices and payments | September |