John F. Helmer Professional Development Awards
Mark Watson, University of Oregon, Chair
Jane Carlin, University of Puget Sound
Ginny Blackson, Linfield University, Liaison to the Equity Exploratory Committee
Orbis Cascade Alliance promotes professional development and engagement in support of our strategic initiatives and was pleased to announce the creation of the John F. Helmer professional development award program in 2017. The current award program supports the efforts to promote collaboration and learning across the Orbis Cascade Alliance.
For example, funding could support a workshop, a one-day symposium, a collaborative learning program associated with the Alliance team structure, or a guest speaker/trainer. Alliance Teams and individuals are encouraged to submit applications. For the 2021 award year, applications must focus on a project that will support anti-racist work or otherwise promote diversity, equity, and inclusion (DEI) within the Alliance community, and that can be accomplished one (1) calendar year after the award announcement in December.
The total annual funding for Helmer awards is usually $5,000, with average award amounts of $2000 or less per project. At its July 2020 meeting, in support of its stand against racism and commitment to advance equity, inclusion, and social justice in our profession and our practices, Council approved an additional $10,000 to increase the total funding available for calendar year 2021 to $15,000. For the 2021 award year, the expected average funding per award is $5,000. However, the Alliance is committed to funding the project(s) with the greatest potential to advance equity, and applicants may submit projects with budgets up to $15,000 for consideration.
All recipients of the award must agree to share the results of the project with the Board as well as with the Alliance community as appropriate by distribution of documentation, presentation at Council or Board meeting, or at the Summer Meeting. The method of results sharing will be determined by project leaders in collaboration with the Board upon receipt of the final project report. Projects are first and foremost to support personnel working in Alliance institutions. If an event or program is planned, it is important to coordinate registration to ensure that Alliance personnel are given sufficient time to register prior to opening an event up to a larger community.
Award funding is allocated for the period of January 1, 2021 – December 31, 2021.
- To cultivate a strong professional cohort that perpetuates the spirit and practice of collaboration.
- To contribute to the growth of innovative and creative projects associated with the Alliance Teams and strategic agenda.
- To support development of programs, activities, and services that benefit the entire Alliance.
Applicants should interpret the award objectives within the context of the new DEI focus for the 2021 award year.
- Submit a complete application by the deadline.
- Preference will be given to projects that demonstrate collaboration and training and support anti-racist work or otherwise promote diversity, equity, and inclusion (DEI) within the Alliance community.
- Projects must support the Alliance vision and mission.
- The purpose, content, and impact of the project will be evaluated.
To help ensure that projects align with the new DEI focus for the 2021 award year, this year”s Awards Committee includes a member of the Equity Exploratory Committee.
Applications must include and should be organized in the following manner:
- Project Title
- Project Leader(s)
- Project Description
- Support of anti-racist work or promotion of diversity, equity, and inclusion within the Alliance community.
- Connection to the Alliance vision and mission.
- Marketing and Outreach Plan
- Two (2) Letters of Support
- Applications must include a summary no longer than two (2) pages of the project with learning objectives and outcomes. For 1-year projects, changes in culture, institutional diversity, and other structural changes are not expected. The inclusion of measurable short-term outcomes is expected. Changes in DEI knowledge, understanding, and engagement are examples of measurable short-term objectives.
- Clearly state the connection to anti-racist work or promotion of diversity, equity, and inclusion within the Alliance community. We are especially interested in funding projects that promise to have both short- and long-term impact.
- Clearly state the connection to the Alliance vision and mission.
- Provide sufficient documentation for the review committee to understand the project.
- The description should include a timeline for project implementation.
- Include a feasible plan for coordinating the proposed event.
- Include a detailed budget that demonstrates how Alliance funds, not to exceed $15,000, would be used. Provide a detailed breakdown of expenses; in-kind support; individuals projected to be paid directly; and individuals projected to be reimbursed.
- Identify the designated Financial Contact and Funds Recipient (one who will make any financial reimbursement/disbursement request and receive funds).
- Standard Alliance travel and expenses policies will apply. Award recipients should try to limit reimbursement to one payment.
- Please note, funding is available after January 1, 2021 and must be expended by December 31, 2021.
- The Alliance recognizes that suggested events may need to be held remotely. While it is possible to utilize the consortium’s Zoom account for meetings, proposals should account for remote delivery costs, if needed (e.g., Alliance staff costs to set up the meeting and host). Zoom video webinar service is not available through the Alliance.
Marketing and Outreach Plan
- While the Alliance e-mail lists can be used to publicize events, the Alliance is not responsible for coordinating the event (booking rooms, registration, etc.).
- The projects are first and foremost to support personnel working in Alliance institutions. If an event or program is planned, it is important to coordinate registration to ensure that Alliance personnel are given sufficient time to register prior to opening an event up to a larger community.
Letters of Support
Include no more than two (2) letters of support, one of which should be from an Alliance Council member.
Agree to prepare a project report for the Board at the end of the project and share results with the Alliance community as appropriate by distribution of documentation, presentation at Council or Board meeting, or at the Summer meeting. This will be determined by project leaders in collaboration with the Board upon receipt of the final project report.
How to Apply
Applications are due end of day, November 6, 2020 to the email firstname.lastname@example.org.
Questions about the process can be sent to Mark Watson, email@example.com
Awards will be announced in December, after review by a committee and approval by the Board.
John F. Helmer