Policy: Deleting bare Network Zone Records from an IZ

Justification

This policy is to ensure operators working in an Institution Zone do not delete Network Zone records that appear bare, but in fact may be linked to bound-with titles in a local IZ.

Policy

In Alma, any operator with the Cataloger Extended role may delete an NZ bibliographic record that has no inventory or orders attached to it, including those bibs that are linked to bound-with titles in a local IZ. We are therefore recommending that operators NOT utilize this feature at this time and continue to report NZ deletes to the Technical Services Program Manager for several reasons:

  1. A bibliographic record may appear as bare in the NZ but is there because it linked to a bound-with record in an Alliance IZ. It appears that deleting the bibliographic record in the NZ will also delete the bibliographic record for the bound-with record in the local IZ.
  2. A bibliographic record may appear as bare in the NZ but is there because there is inventory on the CZ version of the record.
  3. Bibliographic records that appear as bare in the NZ may still have holdings attached in OCLC. If the OCLC record is updated (but the OCLC holdings aren’t removed), then the record will come back down into the NZ again.

More testing needs to be done, and procedures developed, before we can devolve deletion of NZ bibs to individual institutions.

Note: Operators who open an NZ bibliographic record in the MD Editor in order to a copy an NZ record to the IZ (Record actions > Copy to catalog) should exercise caution when clicking on “Copy to catalog”, as the “Delete Record” command is directly below “Copy to catalog”. Please ensure you do not select “Delete record” by mistake.

Background

Software: Alma

Status: Approved

Written by: Technical Services Working Group

Approved by: Technical Services Working Group on 8/5/2016

Nature of last update: removed migration wording, removed “upcoming development” that was not developed.