Policy: Bound-withs

Justification

There are two methods for creating bound-withs in Alma: the standard method and an alternate method. Alliance libraries must use the standard method to ensure linking information is stored in the IZ and immune from overlay.

Policy

Standard Method

A brief ‘host bibliographic record’ is created in the IZ, with a holdings record and 774 fields for the constituent parts of the bound-with. Separate bibliographic records exist in the NZ for each constituent title, but without holdings records.

245 00 |a Host bibliographic record for boundwith item barcode 39352042894949

774 1_ |t Explosives. |w 99121962760001452

774 1_ |t Injury experience and worktime in the mineral industries. |w 99131004030001452

774 1_ |t Injury experience and worktime in the solid mineral mining industries. |w 99131019370001452

With the standard method, linking information is stored in the IZ, so it is immune from overlay.

Alternate Method

This method may be suggested by Ex Libris but Alliance libraries should not use it. Linking fields (774) are put into one of the constituent bib records, making it serve as the host record. Holdings are attached to this bib, and the other bibs become related records. This approach does not work in the shared Alliance environment because linking information is stored in the NZ bibliographic record(s) and will be deleted when an overlay is triggered by an update to the WorldCat record.

Suppression

Host bibliographic records in the IZ should be suppressed. This helps prevent confusing displays in Primo.

Background

Software: Alma

Current phase: Phase 5: Approved

Written by: Collaborative Technical Services Team

Approved by: Collaborative Technical Services Team on 12/3/2013

Last updated: 12/3/2013

Nature of last update: minor update

Document History: Last updated on 11/22/2013 for review/approval.