January 2022 Archives West Upgrade
In January 2022, Archives West will be upgraded to use BaseX, an open-source database engine. The upgrade makes major back-end improvements to search operation in Archives West. It also supports user interface improvements that are high priority for the A&M community.
View changes in Archives West utility site (login required) and public interface
Documentation
Read more about changes to Archives West and FAQs from Members
Updated EAD Best Practices v 4.0 January 2022
Video tutorials
Searching in the public interface (video and script)
Validation and Compliance Checker (video and script)
Document Preview (video and script)
Document Submission (video and script)
Batch Uploader (video and script)
Deleting and Revising Finding Aids (video and script)
EAD Best Practices
- NEW! Best Practices for Encoded Archival Description v 4.0 January 2022
- Guidelines for Addressing Bias in Archival Description and Catalog Records v 1.0 2021
- Oral History Encoding Guidelines (PDF)
EAD and Archives West Video Tutorials
The recordings are available to view anytime according to your needs.
- Description and Encoding
- DACS Basics (Video)
- EAD Overview (Video)
- EAD Best Practices Overview (Video)
- Minimum Framework (Video)
- Component Level Description (Video)
- Digital Object Linking (Video)
- XML View (Video)
- Encoding Software (Video)
- Archives West Utility Site
- ArchivesSpace to Archives West conversion (video)
- ARK Request (video)
- NEW! Validation and Compliance Checker (video and script)
- NEW! Document Preview (video and script)
- NEW! Document Submission (video and script)
- NEW! Batch Uploader (video and script)
- NEW! Deleting and Revising Finding Aids (video and script)
- NEW! Reports (video and script)
- Repository Registry (Video)
Software Documentation
- XMetal Documentation (PDF)
- Oxygen Documentation (PDF)
Helper files for use with XMetaL or Oxygen
- ead.dtd (DTD)
- ead.css (CSS)
- ead.tbr (TBR)
- ead.ctm (CTM)
- EAD Encoding Template
Additional Encoding Support
Institutional Examples & Tools
Central Oregon Community College’s Instructions for Exporting Container Lists from Access (PDF)
Steady, a tool from the University of North Carolina for converting CSV to EAD XML (2011 February 16)
Converting EAD Finding Aids into MARCXML
Other Resources
- Encoded Archival Description home page at the Library of Congress
- EADiva, an alternative version of the EAD tag library
- Describing Archives A Content Standard (DACS), 2nd edition (2013)