Archives West and Encoded Archival Description (EAD) Documentation

January 2022 Archives West Upgrade

In January 2022, Archives West will be upgraded to use BaseX, an open-source database engine. The upgrade makes major back-end improvements to search operation in Archives West. It also supports user interface improvements that are high priority for the A&M community.

View changes in Archives West utility site (login required) and public interface


Read more about changes to Archives West and FAQs from Members

Updated EAD Best Practices v 4.0 January 2022

Video tutorials

Searching in the public interface (video and script)

Validation and Compliance Checker (video and script)

Document Preview (video and script)

Document Submission (video and script)

Batch Uploader (video and script)

Deleting and Revising Finding Aids (video and script)

Reports (video and script)

EAD Best Practices

EAD and Archives West Video Tutorials

The recordings are available to view anytime according to your needs.

Software Documentation

Helper files for use with XMetaL or Oxygen

Additional Encoding Support

Institutional Examples & Tools

Central Oregon Community College’s Instructions for Exporting Container Lists from Access (PDF)

Steady, a tool from the University of North Carolina for converting CSV to EAD XML (2011 February 16)

Converting EAD Finding Aids into MARCXML

Other Resources