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Policy Justification: Policy will help ensure we do not introduce duplicates to the Network Zone.


As more Alliance libraries place orders in Alma, catalogers may find a brief bib contributed by another library for an item they are cataloging. Questions may arise about whether or not to overlay another library’s brief bib.

The answer is yes – assuming you are confident that the resource you are cataloging is the same resource represented by the brief bib. We don’t want to introduce duplicates in the Network Zone. Think of it as helping out the other library: here, let me catalog that item for you!

In some cases, multi-volume titles on order may be represented by more than one brief bib. In such cases, it’s best to overlay the brief bib for the first volume and notify the other holding library (or libraries) that you’ve cataloged the title and they may wish to move their inventory to the full catalog record.



Software: Alma 

Current phase: Phase 5: Approved Written by: Collaborative Technical Services Team
Approved by: Collaborative Technical Services Team on 12/12/2014 Last updated: 12/12/2014
Staff Contact: Cassie Schmitt Nature of last update: minor update

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