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Orbis Cascade Alliance

Finance Team

Thursday, July 31

11:00 am to 12:00 pm

 

Charge: The Finance Team is responsible for the following:

·         Recommending new and revised financial policies.

·         Reviewing investments and making recommendations regarding the investment portfolio.

·         Facilitating communication between external auditors and the Board of Directors in connection with the annual audit and any other fiscal matters that arise.

·         Reviewing, accepting and recommending for Board of Directors approval the annual audited financial statements.

·         Ensuring compliance with governmental regulations, including filing of federal and state tax documents.

·         Communicating all relevant matters to the Board of Directors as necessary.

Annual Goal: The Board requests that the Finance Team provide recommendations that will guide management of the Collaborative Workforce program. 

 

        I.            Welcome – Michelle 

      II.            Review meeting schedule and work plan for the coming year – All

(See draft schedule)

    III.            Collaborative Workforce Discussion – All

a.       What have we learned so far?

                                                               i.      Executive Summary of literature review

                                                             ii.      Summer meeting feedback

b.      Criteria/Principles draft

c.       Models to consider

d.      Getting input from member library staff

 

    IV.            Next Steps 

 

Next meeting:  August 21, 2014

  

Finance Team Schedule (DRAFT)

 

Date

Activity

Assigned To

July 3

Finance Team meeting – GtM

·         Collaborative Workforce discussion

Michelle, Debi

July 31

Finance Team meeting – GtM

·         Collaborative Workforce discussion

Michelle, Debi

2nd week of August

Finance Team meeting – GtM

·         Collaborative Workforce program

Michelle, Debi

4th week of August

Finance Team meeting – GtM

·         Collaborative Workforce program

Michelle, Debi

1st week of September

Finance Team meeting – F2F

·         Finalize Collaborative Workforce program proposal

Michelle, Debi

September 17

Report and Recommendations delivered to the Board

Michelle

September 24

Report presented to the Board

Michelle

2nd week of October

Finance Team meeting – GtM

·         1st quarter budget reports

·         High-level expectations for FY 16 budget; projected member fee impact for Board and Council

Michelle, Debi

4th week of October

Tentative meeting

Finance Team meeting – GtM

Michelle, Debi

November 13-14

Council consideration of the Board recommendations

Michelle

November (TBD)

Finance Team meeting – GtM

·         Review early draft of FY 16 budget

Michelle, Debi, John

December (TBD)

Tentative meeting

Finance Team meeting – GtM

 

Michelle, Debi

 December 4  Board Meeting  

January (TBD)

Finance Team meeting – GtM

·         Mid-year budget reports

·         Review proposed FY 16 budget prior to submission to Board in February

Budget Delivery to Board by January 30

Michelle, Debi

February 5, 2015

Budget presented to the Board

Michelle

February meeting (TBD)

Tentative meeting

Finance Team meeting – GtM

 

Michelle, Debi

March meeting (TBD)

 

Finance Team meeting – GtM

·         Update on taxes

Michelle, Debi

March 12-13

Council consideration of FY 16 budget

Michelle, Debi, John

April 9

Board review and approval of 2014 tax return

 

April meeting (TBD)

Finance Team meeting – GtM

·         3rd quarter budget reports

Michelle, Debi

 May 12  Board Meeting  Michelle

May meeting (TBD)

Tentative meeting

Finance Team meeting – GtM

 

Michelle, Debi

 June 17  Board Meeting  Michelle