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Alliance Electronic Resources Procedures for Vendors

For pricing purposes, vendors may find our participating institutional FTE data on full Alliance members, and enrolled non-members. Other data, such as a particular academic program's FTE, or an institution’s materials budget, may be obtained from Margarita Wickham.

Alliance consortium prices must be mediated through and confirmed by Alliance ER staff. Vendors are welcome to contact libraries to advertise their products, but any prices quoted directly by vendors to subscribers are not considered valid Alliance prices.

Vendor invoices must be dated no earlier than the beginning of the subscription period, and reference the correct Alliance purchase order.

Vendor W-9s (or appropriate W-8) must be:
  • signed and dated,
  • no older than 3 years, and 
  • use a current form.
Invoice processing that includes payment by check may take an additional two weeks. Orders over $500k require signature of the Treasurer and may take up to five weeks to produce a signed PO.

We prefer to use paperless billing. Please send invoices via email as pdf attachments to accounting@orbiscascade.org. All questions related to billing should be directed to:

Bob Hoffman
Interim Finance Manager

Orbis Cascade Alliance
2288 Oakmont Way
Eugene, OR 97401