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Project Timeline: 2011

Main Category Associated Tasks
Responsibility Deadline  Completed
 Reports to Alliance Council
       

 Progress Report to Council
 Emily
 March 1
 X

 Progress Report to Council
 Emily  June 3
 X
Catalog Size
       
  Determine Catalog Size
 Team
 March 25
 X
 Choose Profiling Vendor for Initial Catalog
  EBL/YBP
   
   Outline capabilities of EBL or YBP in providing the first file of titles
 EBL/YBP  March 18
 X
   Cause/Effect Decision
 EBL/YBP
 March 18
 X
   Determine who will produce the 1st file
 Team
 March 25
 X
   Develop profile
 Team
 April 25
 X
 Target Publishers        

 Determine deadlines for publishers  Team  March 25
 X
 Cataloging Records and Workflow
 
     
   Provide information on record options  EBL/YBP  February 25
 X
   Determine cataloging source
 CTST  April 1
 X
   Design workflow
 CTST  May 31
 X
   Determine loading schedule and issues
 CTST  May 31
 X
   DDA program additions - are they desired and how often?
 CTST  May 31
 X
   Are overlay records wanted?
 CTST  April 8
 X
   Cataloging set-up complete
 CTST
 May 31
 X
 Program Structure
       
   Set trigger amount
 Team
 April 25
 X
   Set lengths of STL
 Team
 April 25
 X
   Determine if we want price caps or mediation
 Team  April 25
 X
   Placement of download button
 Team
 April 25
 X
 Training        
   Chair assigns lead for training (Jim)
 Emily  March 11
 X
   Determine who needs to be involved
 Team  March 25
 X
   Who receives access to LibCentral
 Team
 March 25
 X
   Assign point person on main DDA team for PS questions
 Linda  June 3
 X
   Assign point person on CTST team for TS questions
 Tom  June 3
 X
   Public training page posted
 Jim  June 15
 X
   Populate public page with intro guides for PS
 Jim  June 17
 X
   Populate public page with workflow info for TS
 Jim  June 17
 X
   Decide dates and locales for 2-3 regional trainings
 Jim  June 2
 X
   Decide dates for general online webinar for PS/TS
 Jim  June 15
 X
   Detailed access and permissions to LibCentral defined
 Team and EBL
 June 1
 X
   LibCentral access and permissions active
 EBL  June 10
 X
   Training Alliance libraries on EBL/LibCentral tools for managing program, complete user experience
 EBL, Team, YBP
 June and July
 X
   Deadline for posting recorded webinar
 Jim, Tom, Robin
 July 6
 X
 Invoicing / Payments/ License
       
   Chair assigns lead for payments
 Emily
 March 11
 X
   Payment information sent to libraries
 Debi Place
 March 3
 X
   License for program
 Greg Doyle
 May 25
 X
 Interface / Authentication




   EBL completes interface set-up and authentication development is complete and tested
 EBL
 June 10
 X
 First Load of Records and OCLC Knowledge Base
       
   EBL delivers June KB file to OCLC for whole catalog
 EBL  1st of each month
 X
   Alliance activates KB linking option for Summit; individual libraries activate KB linking option for WCL
 CTST  Need info from CTST
 X
   EBL delivers Orbis and individual KB holdings to OCLC
 EBL  20th of each month
 X
   First load of DDA records delivered to Alliance
 YBP/EBL  June 30
 X
   Alliance completes loading of first files of records
 CTST  Need info from CTST
 X
 Final Steps
       
   EBL activates program rules and structure
 EBL
 June 27
 X
   Alliance DDA program fully live
 Everyone!
 July 1
 X
 Evacuation Plan
       
   Chair assigns lead for evacuation plan (Alison)
 Emily
 March 11
 X
 Evaluation Plan

     
   Chair assigns lead for evaluation plan (Xan)
 Emily
 March 11
 X
   Evaluation plan draft ready for comments
 Xan
 April 1
 X
   Final evaluation plan
 Xan  May 31
 X
 Problem Resolution / Support Plan
       
   Chair assigns lead for support plan
 Emily
 March 11
 X