|Council Meeting Minutes #14: July 13-14, 2006|
July 13-14, 2006
Agenda | Meeting Participants
Maps: Campus, Marylhurst
Absent: Tom Peischl (CWU), Shirley Roberts (EOU).
Guest: Sue Kopp, Warner Pacific University.
Consortium staff: Greg Doyle, John F. Helmer, Nancy Nathanson, Susie Scroggins.
Thursday's meeting was chaired by Susan Barnes Whyte.
Welcome from David Plotkin, Vice President for Academic Affairs, Marylhurst University.
|2.||Review of Agenda (Barnes Whyte)|
|DECISION: Council added agenda item #14 "Collection Development & Management Committee Report."|
|3.||Consent Agenda (Barnes Whyte)|
3.1 Review consent agenda process
|3.2 July 2006 Consent Agenda
VOTE: Council voted unanimously in favor of the following consent agenda:
|4.1 Executive Committee | Action items (Barnes Whyte)|
|Barnes Whyte emphasized EC's efforts to streamline and add value to Council meetings (e.g., reduction to three meetings per year, introduction of consent agenda, listing of expected outcomes, introduction of breakout sessions) and discussions concerning resources required to pursue initiatives identified at the retreat.|
|4.2 Executive Director | Report (Helmer)|
In response to a question from Council, Helmer expanded on discussions with the Library and Media Directors' Council (LMDC): initial contact from Mindy Coslor (director of Skagit Valley College and chair of the LMDC) included an exploration of costs associated with having the 34 members of LMDC join the Alliance. Later contact indicates that the LMDC may focus their efforts on participation in the courier system. Helmer suggested that executive committees from the LMDC and Alliance meet to discuss shared interests.
Retreat Follow-up (Barnes Whyte)
Barnes Whyte reviewed and Council approved the following process for finalizing retreat outcomes:
5.1 Summary of strategic directions | Report
|5.2 New Initiatives
|6.||Application for membership: Concordia University|
Barnes Whyte reported on EC's site visit.
MOTION: Kelly moved that the Alliance offer membership to Concordia University.
|7.||Regional Library Services Center | RLSC Planning Site|
7.1 Update (Carver)
Carver's report and Council discussion included the following:
7.2 MOU concepts | Draft MOU (Hanawalt, Dancik, & Helmer)
Dancik reviewed the process of developing MOU concepts. Hanawalt, Dancik, and Helmer were charged by the RLSC Leadership Group to develop MOU concepts that are consistent with leadership group discussions. These three have met twice via conference call.
Hanawalt reviewed highlights, including:
Helmer reviewed next steps
7.3 Local preparation (Popko)
Discussion session: Northwest Digital Archives
PowerPoint | NWDA home | NWDA letter proposing collaboration | Purpose & Objectives
Jodi Allison-Bunnell (NWDA Consortium Administrator) and Larry Landis (OSU University Archivist, NWDA Consortium Director) provided an overview of NWDA's history, achievements, and plans for the future.
Summit Catalog Committee recommendations | Report (Mark Dahl)
Dahl provided an overview of the committee's work. Discussion centered around 10 committee recommendations:
9.1 "Work for less record duplication for electronic resources in Summit by pursuing the use of a special 001 field for ERM brief records, ISSN matching for journal bib records, and developing standards for using the 001 field for e-book records."
Discussion: SCC has not attempted to determine the extent to which electronic resources are being added to Summit.
9.2 "Request an INN-Reach enhancement for a 'link resolver router' that would direct patrons to their local link resolver from Summit records (this would allow patrons to identify their library”s electronic holdings for a journal easily). "
Discussion: Potential impact on patrons is not known.
9.3 "Conduct usability testing on Summit to: evaluate how patrons navigate journal holdings information, discover how patrons are using Summit (as their primary or secondary catalog?), and generally to identify areas where improvement is needed."
9.4 "Add a Summit link to OCLC Open WorldCat" and
Discussion: Dahl provided an update on a current discussions involving the Alliance (Nathanson and Mike Spalti, WU), Google, and III (Sandy Westall).
9.6 "Provide recommendations and education to member libraries regarding linking to and optimizing links from Open Worldcat, OpenURL resolvers and new search engine services."
Discussion: SCC has not discussed potential implications of Myspace or Facebook.
9.7 "Review record policies governing the way that bibliographic records are contributed to Summit in order to improve record quality and reduce duplicates."
Discussion: Dahl and Nathanson reported that practice among member libraries has tended to become more diverse over time and it is time to review and potentially update record contribution policies.
9.8 "Work toward 'next generation' functionality for Summit including a redesigned Summit interface and richer data for Summit records including book jackets and TOC data."
9.9 "Make Summit data available for harvesting by member libraries for analysis and local projects."
Discussion: This recommendation represents a significant technical challenge and is consistent with retreat initiative 5.2.4 Data Harvesting Summit.
9.10 "Develop ways to identify Summit member holdings on bibliographic records in OCLC to aid in cataloging and acquisitions and reduce duplicate records in Summit."
Council expressed their thanks to SCC for their outstanding work and to Dahl for his skilled leadership.
Breakout: two parallel sessions on Accreditation & Alliance Statistics (Popko)
Alliance role in Northwest Digital Archives (Popko)
MOTION: Jensen moved that EC and Alliance staff prepare a proposal to have the Alliance serve as fiscal agent and administrative home for NWDA. Such a proposal is to be delivered to Council for consideration during the October 2006 meeting.
Membership Criteria | Report (Popko & Kopp)
Council conducted a detailed review and many relatively small revisions were noted by Popko. Broader concepts include the the following:
MOTION: Kaag moved adoption of membership criteria as amended.
Electronic Resources Program Evaluation (Helmer & Doyle) | Report
Helmer reviewed the report.
MOTION: Jensen moved acceptance of EC's recommendation.
Congratulations to Greg Doyle, Debi Place, and the ER Committee for a job well done!
Collection Development & Management Committee Report | Report (Popko)
MOTION: Popko drafted and Kaag moved acceptance of the following charge:
Minutes by Helmer & Scroggins.