Left Menu Right Menu

Location

Via GoToMeeting

Agenda

FY17 Goals and Assignments
Archival Collection Management Working Group Appointments
Exploration Next Steps
Working Group Charges
Housekeeping

Members Present

Isaac Gilman, Maija Anderson, Talea Anderson, Mark Dahl, Rose Krause, Anne Jenner, Elizabeth Joffrion (after 3:30), Jodi Allison-Bunnell

Members Absent

Janet Hauck, Devin Becker

Key Documents

None

Minutes

FY17 Goals and Assignments
The group reviewed the goals for the year and how they are parcelled out to Working Groups--and where they are reserved for the Team to work on.

Archival Collection Management Working Group Appointments
We approved the charge for this group on July 14.

We are looking for 4-5 individuals, including a chair from the CCD Team, so that the group can begin its work.
Jodi reviewed the overall criteria for WGs in general (which include the skills to do the work, institutional diversity, a mix of those who have worked on this for the Alliance before, and those who have not), for this group in particular (demonstrated ArchivesSpace experience, demonstrated experience producing effective documentation and training collaboratively, experience with migrations). This working group is open to non-Alliance members who participate in the Archives & Manuscripts Collections Service. This appointment is through the end of 2016; we have the opportunity to re-form this group at the end of this year.

After considerable discussion of the large slate of candidates, the team appointed Amber d’Ambrosio (Willamette University), Nathan Georgitis (University of Oregon), Mark Carlson (University of Washington), Eva Guggemos (Pacific University), and Sarah Shipley (Seattle Municipal Archives). Jodi will notify all nominees of the outcome.

Exploration Next Steps
We need to make progress on this today, but don’t need to have it fully ready until August 20 for the August 31 BOD meeting. The group had a productive discussion of next steps for the Exploration initiatives and concluded that we’ll set aside further work on data sets for 1-2 years and continue work on OERs and sharing collections this year. The work of both groups will need to be carefully scoped. We will construct those scopes at our next meeting.

Working Group Charges
The group was to complete charges for the DIgital Content and Unique Content in the SILS working groups but ran out of time. The group will work asynchronously on these charges and complete them at the first August meeting.

Housekeeping
Recurring Meeting Time: Poll month by month for 2x/month

Workplan for Year: Jodi demonstrated the location of this in the group’s shared Google Drive and explained its purpose: This is where Isaac and she track the Team and WG projects. It’s used to plan Team meetings, assist the Working Groups with productive timelines, and ensure that major reporting milestones (e.g. Board and Council meetings) don’t get missed. Team members are encouraged to check it for the big picture of our work. 
Orientation of New Members: Jodi will schedule this separately with the new Team members.
Minutes taken by Jodi Allison-Bunnell, CCD Program Manager.