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Location

Via GoToMeeting

Agenda

Exploration Proposal for Board
Working Group Charges
Statement of Principles
Archives West Technical Support Plan
Archival Collection Management Working Group Update

Members Present

Talea Anderson, Devin Becker, Isaac Gilman, Janet Hauck, Maija Anderson, Rose Krause, Elizabeth Joffrion, Mark Dahl, Jodi Allison-Bunnell

Members Absent

Ann Jenner

Key Documents

Exploration Proposal for Board
Archives West Technical Support Plan

Minutes

Exploration Proposal for Board
The group reviewed the document and approved that it move to the Board for consideration at their August 31 meeting. Isaac and Jodi will present and let the Team know the outcomes at the September 1 meeting.

Working Group Charges
Approval of Digital Collections and Unique Collections in the SILS charges (pending fleshing out second); WG charges for digital preservation and EAD Database will be considered at September 1 meeting. Call for appointments August 19 will include a notes that two others are coming up.

Digital Collections WG chair: Janet Hauck
Unique Collections in the SILS chair: Elizabeth Joffrion and Rose Krause, co-chairs
Digital Preservation WG chair: Devin Becker

We will need to identify chairs for the EAD Database WG and, depending on Board actions, the next step groups for Exploration.

Statement of Principles
This item relates to the following CCD Team goal:
Facilitate a coordinated approach to discovery of unique collections in the Alliance Primo environment
  • Study and characterize the issues with unique collections in the SILS, practices that work well, identify issues that can be dealt with organization¬≠-wide, and develop organization-¬≠wide concept of how unique collections could appear, and summarize in a statement of principles
  • Streamline workflows between Archives West and the SILS, addressing the current need to prepare and maintain MARC record analogs for each EAD file
Assignments: 
  • Study and characterize issues (identify, as possible, what the issues are, where they are about the metadata, where they are about the infrastructure, and where they are related to local set-up vs. organization-wide setup), identify issues that can be dealt with organization-wide: Unique materials in the SILS WG, Alliance staff
  • Statement of principles that focuses on high-level organizational matters including, but not limited to, the role of the consortium vs. the role of the institution; resources devoted to unique materials; and what opportunities consortial work creates for institutions and their priority researchers: CCD Team
  • Streamline workflows: Unique materials in the SILS WG, Alliance staff
The group identified the next steps to complete the project charter. Isaac and Jodi will work on this, confirm with the Alliance ED, and bring a draft back to the CCD Team for the September 1 meeting.

Archives West Technical Support Plan
The team approved the plan as presented. It will go out to A&M participants as part of their update on August 19.

Archival Collection Management Working Group Update
This working group has a great start. They've got a very full plate and are on track to get their work done well. The implementation plan will go out to A&M participants as part of their update on August 19.

Notes taken by Jodi Allison-Bunnell, CCD Program Manager.