- Discontinuation of the current structure and governance of the Northwest Digital Archives program as of 2014 December 31
- NWDA Steering Team retired
- NWDA Committee retired
- NWDA program name retired.
- Creation of a new Working Group structure under CCD:
- EAD Database Working Group
- Archival Collection Management Working Group
- CCD Representatives
- All Alliance members will be invited to appoint a representative to CCD in January 2015 through call to Council. Institutions will be asked to appoint personnel that represent a broad view of unique collections including, but not limited to, special collections and archives.
- CCD will plan, budget and, and prepare to staff FY16 initiatives by working with the Collaborative Workforce model and Finance Team. This work is subject review and approval by Board of Directors and Council in 2015 March as part of the Alliance’s budget process
What happens to the NWDA program offerings the remainder of FY15?
- The Alliance will continue EAD database and archival collection management program offerings to mix of Alliance members (opt-in) and Alliance non-members
- NWDA as a program name will be replaced by program offerings called EAD Database and Archival Collection Management
- The Alliance will carry out planned redesign of EAD researcher site, including:
- Late in the fiscal year, rename of researcher site from Northwest Digital Archives to Archives West
- Improved linking to digital content
- Other aspects of redesign plan as documented.
- Carry out plan to find successor tool to Archivist’s Toolkit; activate any needed working group and/or task force under the CCD to make this possible.
- In support of the EAD researcher site redesign, activate the following groups under CCD:
- EAD Database Working Group
- Interface and Usability Design Task Force: To facilitate user testing during site redesign
- Standards Task Force: To undertake a medium-level revision to the EAD Best Practices
How are Working Groups different from the ones we have now?
They are similar to the Steering Teams we have now:
- Small groups to oversee work on particular program area (e.g. digital preservation, EAD database, archival collection management)
- Both Alliance and non-Alliance members can serve on Working Groups
- Appointments to Working Groups are made by the CCD Team
What are Task Forces?
They are similar to the Working Groups we have now:
- Small, short-term groups of experts to work on particular problems
- Report to corresponding Working Group
- Both Alliance and non-Alliance members can serve on Task Forces
- Appointments to Task Forces by CCD Team
How will Alliance members be involved with the broad priorities and specific activities for CCD?
- Through your Council member, who will vote to approve or disapprove the proposed budget in March 2015
- Through your representative to CCD. All Alliance members will be invited to appoint a representative in January 2015. Representatives will serve as program contacts and should remain current with communications and represent their institution’s perspectives in any discussions.
- Through service on Working Groups
- Through service on Task Forces
What are the initiatives for FY16 (2015 July 1 to 2016 June 30)?
- Continue EAD database and archival collection management program offerings to mix of Alliance members (opt-in) and Alliance non-members
- Aggregate unique Alliance digital collections
- Adopt Alliance metadata standards for born-digital and cultural heritage objects residing in digital asset management systems and institutional repositories that are the lightest possible option to increase interoperability regardless of infrastructure or presentation
- Facilitate a coordinated approach to discovery of digital collections in the Alliance Primo environment
- Become a Digital Public Library of America (DPLA) Service Hub with technical assistance from the UO-OSU collaboration, Oregon Digital.
- Develop digital preservation strategies
- Focus on training/education/consultation and practical actions at the institutional level, coordinated by Alliance
- Develop sessions devoted to digital preservation at the Alliance’s annual meeting.
- Explore national-scale solutions including but not limited to Hathi Trust and Archivematica DuraCloud
- Perform environmental scan of data management issues in order to determine needs, current practices, and an appropriate Alliance role.
- Share unique collections
- Limited scan-on-demand for limited quantities of unique collections at low or no cost
- Explore physical collection sharing by connecting with existing collection sharing activities in region.
- Explore possible Alliance role(s) in creation, discovery, and access to Open Educational Resources (OER)s, including e-textbooks.
- Engage with other Alliance programs and teams as new structure is clarified and as they are developed and staffed.
- Discovery & Delivery
- Collaborative Workforce
Are there any changes in governance in FY16?
Yes. We expect to expand the number of Working Groups under CCD:
- Addition of Digital Content Aggregation, Digital Preservation, and Exploration WGs.
- Continuation of EAD Database, and Archival Collection Management
- Task Forces of specialists for specific initiatives, as needed, reporting to appropriate Working Group
Intersection/coordination with other program areas, as needed
- WGs joint with other Teams
- Joint Working Groups may be formed by the Board and assigned to a lead team
- Discuss in early 2015 when Alliance’s Coordination Committee is convened.
What happens to the NWDA members who are not Alliance members?
We value and want to facilitate the continued presence of non-Alliance members in the EAD database and archival collection management offerings. Here’s what non-Alliance members can and can’t do under the new structure:
- Continuity: Serve on Working Groups
- Continuity: Serve on Task Forces
- Continuity: Be informed and consulted on major changes. Regular communication, means to give input on program services, understand what’s happening; model roughly on open calls in Courier program
- Change: Can’t be appointed to CCD Team
What happens to the NWDA Committee’s annual meeting? What about Alliance summer meeting?
- We will continue to have an event for participants in the database/archival collection management program jointly with Northwest Archivists annual meeting
- This meeting will be in Denver, CO, in 2015, when the Northwest Archivists meeting is joint with the other western regionals
- There will be a CCD presence at the Alliance summer meeting starting 2015 July
- Non-members will be welcome at both events
- We’ll evaluate those meetings after two years
What about funding? Are my fees going to go up?
- Short answer: We will know in three to four months. We normally ask members to plan on a 3-5% increase yearly.
- Long answer: This is an area that will be in flux until February and March. Planning, budgeting and staffing for FY16 initiatives is subject to the Collaborative Workforce model and review/approval by Board of Directors and Council. The Alliance’s FY16 budget is scheduled for a Council vote on 2015 March 12-13.
What is the funding model for the CCD program?
- Program areas available only to Alliance members, and supported by all Alliance members:
- Digital content aggregation
- DPLA hub sequence: initially only for Alliance members, then later explore non-Alliance member participation beginning with those who are already NWDA members
- Digital preservation
- Program offerings available to Alliance members as opt-it, opt-out, and available to non-Alliance members:
- EAD database
- Archival collection management
So now I can get just one bill from the Alliance that includes our fees for the EAD database and archival collection management programs?
- No. These will remain opt-in, opt-out offerings for Alliance members and so have to be billed separately.
- Like all Alliance program offerings, we’ll periodically re-evaluate to see if the degree of program participation may merit making it a non-optional offering. Changing that model would require Council approval.