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What’s next for CCD the remainder of FY15 (now to 2015 June 30)?

  • CCD Representatives
  • All Alliance members will be invited to appoint a representative to CCD in January 2015 through call to Council Institutions will be asked to appoint personnel that represent a broad view of unique collections including, but not limited to, special collections and archives.
  • CCD will plan, budget and, and prepare to staff FY16 initiatives by working with the Collaborative Workforce model and Finance Team. This work is subject review and approval by Board of Directors and Council in 2015 March as part of the Alliance’s budget process
  • Discontinuation of the current structure and governance of the Northwest Digital Archives program as of 2014 December 31
  • Continue to offer current services: The Alliance will continue EAD database and archival collection management program offerings to a mix of Alliance members (opt-in) and Alliance non-members

Do the new CCD areas like digital preservation, data management, and Digital Public Library of America hub start right away?

  • No. The Alliance and CCD must first complete the processing of budgeting and preparing to staff the CCD initiatives in order to make them possible in FY16.

What is the new governance structure for CCD?

  • CCD Team
    • Seven members were appointed last summer with staggered terms
    • New appointments by Council on same schedule as other teams
  • CCD Representatives
    • All Alliance members will appoint a representative to CCD
    • Representatives communicate with CCD Team
  • Working Groups
    • Small groups to oversee work on particular program offering
    • Both Alliance and non-Alliance members can serve on Working Groups
    • Appointments to WGs by CCD Team
  • Task Forces
    • Small, short-term groups of experts to work on particular problems; report to corresponding WG
    • Both Alliance and non-Alliance members can serve on Task Forces
    • Appointments to Task Forces by CCD Team
  • WGs joint with other Teams: Discuss in early 2015 when Alliance’s Coordination Committee is convened.

How will Alliance members be involved with the broad priorities and specific activities for CCD?

  • Through your Council member, who will vote to approve or disapprove the proposed budget in March 2015
  • Through your representative to CCD. All Alliance members will be invited to appoint a representative in January 2015. Representatives will serve as program contacts and should remain current with communications and represent their institution’s perspectives in any discussions.
  • Through service on Working Groups
  • Through service on Task Forces

What are the goals that Council approved for FY16 (2015 July 1 to 2016 June 30)?

  • Continue EAD database and archival collection management program offerings to mix of Alliance members (opt-in) and Alliance non-members
  • Aggregate unique Alliance digital collections
    • Adopt Alliance metadata standards for born-digital and cultural heritage objects residing in digital asset management systems and institutional repositories that are the lightest possible option to increase interoperability regardless of infrastructure or presentation
    • Facilitate a coordinated approach to discovery of digital collections in the Alliance Primo environment
    • Become a Digital Public Library of America (DPLA) Service Hub with technical assistance from the UO-OSU collaboration, Oregon Digital
  • Develop digital preservation strategies
    • Focus on training/education/consultation and practical actions at the institutional level, coordinated by Alliance
    • Develop sessions devoted to digital preservation at the Alliance’s annual meeting.
    • Explore national-scale solutions including but not limited to Hathi Trust and Archivematica DuraCloud
  • Perform environmental scan of data management issues in order to determine needs, current practices, and an appropriate Alliance role.
  • Share unique collections
    • Limited scan-on-demand for limited quantities of unique collections at low or no cost
    • Explore physical collection sharing by connecting with existing collection sharing activities in region.
  • Explore possible Alliance role(s) in creation, discovery, and access to Open Educational Resources (OER)s, including e-textbooks.
  • Engage with other Alliance programs and teams as new structure is clarified and as they are developed and staffed
    • Discovery & Delivery
    • Collaborative Workforce
    • Systems

What about funding? Are my Alliance fees going to go up?

  • Short answer: We will know in three to four months. There is currently no Alliance-wide support for unique collections
  • Long answer: This is an area that will be in flux until February and March. Planning, budgeting and staffing for FY16 initiatives is subject to the Collaborative Workforce model and review/approval by Board of Directors and Council. The Alliance’s FY16 budget is scheduled for a Council vote on 2015 March 12-13.
What is the funding model for the CCD program?

  • Program areas available only to Alliance members, and supported by all Alliance members:
  • Digital content aggregation
  • Digital preservation
  • Exploration (collection sharing, OERs, data management)
  • Program offerings available to Alliance members as opt-it, opt-out, and available to non-Alliance members:
    • EAD database
    • Archival collection management