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Policy Justification: This policy will enable the Alliance to limit issues from cataloging of titles on electronic readers.

Institutions that:

  • catalog individual titles available on electronic readers (e.g., Kindles); and,
  • attach physical inventory records to the electronic bibliographic record for each title

must localize the individual bibliographic records for each title by copying the record to their IZ. 

Records that are not localized appear in other institutions' Primo instances as being Summit-requestable, leading to patron frustration and confusion, and additional work for resource-sharing staff, who must manually review and decline each request. Additionally, it can also cause bad matches for importing records when libraries use the "prefer record with the same inventory type" setting. It could cause a "true" print record to link to the electronic bib.

Software: Alma 

Current phase: Phase 5: Approved Written by: Technical Services Working Group
Approved by: Technical Services Working Group on 1/24/2017 Last updated: 1/24/2017
Staff Contact: Cassie Schmitt Nature of last update: policy approved

Document History