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2004 January 22: suggested by Vickie Hanawalt, then Reed College Librarian and adopted by Council
2011 February: revised by jfh to reflect Board rather than Executive Committee elections.
2011 August: revised by jfh to reflect Board clarification regarding the ability of Board members to stand for reelection or election to another position. 
2017 January: added by db to share final list of candidates prior to beginning election

1. Chair-Elect
  • Beginning in February, the Executive Director (ED) announces election process via email. Council members are asked to indicate if they wish to have their name removed from contention for positions to be filled. Council members have two weeks to respond. Council members that are already serving on the Board may stand for reelection or election to another position (for example, a Member-at-Large may run for Treasurer even though they have an additional year left in their term). It is understood that such a reelection or election to another position may create the need for an additional ballot to fill the position vacated.
  • ED removes those serving in interim positions and those that asked to be removed and presents the final list of all candidates to Council.  The ED then conducts an election for Chair-Elect. Council members have one week to respond. If one candidate receives a majority of the votes cast then that person is elected. Otherwise, the two candidates receiving the largest number of votes (more than two if there is a tie) are forwarded for a second vote.
  • As needed, the ED conducts runoff elections for the candidates receiving the largest number of votes until one receives a majority of the votes cast. Council members have one week to respond to each ballot. ED announces the results of the election for Chair-Elect.
2. Treasurer
  • If needed ED conducts an election for Treasurer following the procedures for Chair-Elect.
3. Secretary
  • If needed ED conducts an election for Secretary following the procedures for Chair-Elect.
4. Members-at-Large
  • ED conducts an election for two Members-at-Large. Council members vote for two candidates and have one week to respond. Any candidate who receives a majority of the votes cast is elected. Otherwise, the four candidates receiving the largest number of votes (perhaps more than four if there is a tie, perhaps less if one candidate is elected in the first round) are forwarded for a second vote.
  • As needed, the ED conducts runoff elections for the top candidates until two receive a majority of the votes cast. Council members have one week to respond to each ballot. ED announces the results of Member-at-Large elections.