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Systems Team
Alma Enhancements Working Group
Leadership, Charge and Goals

July 1, 2015

Leadership and Structure

The Alma Enhancements Working Group operates as a sub-group of the Systems Team. The chair of the Alma Enhancements Working Group will be appointed from the membership of the Systems Team.

The Alma Enhancements Working Group will include 8 to 9 individuals, including the chair. Members will be selected at-large  from a broad cross-section of Alliance staff, Alliance team members and member library staff.

All working group appointments will last for the duration of the current ELUNA / IGeLU Alma Enhancements cycle. For 2015, this includes a period from May 2015 to September 2015.

The Alma Enhancements Working Group membership for 2015 includes:

  • Wade Guidry, chair, University of Puget Sound
  • Al Cornish, Alliance
  • Anya Arnold, Alliance
  • Cassie Schmitt, Alliance
  • Megan Drake, Pacific University
  • Bob Thomas, Western Washington University
  • Nathan Mealey, Portland State University
  • Susan Hinken, University of Portland
  • Sion Romaine, University of Washington

The Alma Enhancements Working Group will begin work in May, 2015, and will continue until the conclusion of the Alma Enhancements Cycle 2015, anticipated to be September 2015.

Meeting Schedule

The working group will meet on a schedule determined by the working group chair.


The charge of the working group is defined in the ELUNA Membership Proposal, adopted by the Alliance Board early in 2015. In brief, the process outlined by that document includes the following steps:

  1. During the first two weeks of the review period (when the enhancement list has gone out but voting has not yet begun), the Alliance forms a team that will review the full list of enhancement requests to determine which ones are important for the Alliance to move forward. These will be enhancements that impact all or most Alliance libraries, so they reflect our shared needs.
  2. A survey will be sent out to all member institutions. Institutions will be asked to prioritize Alliance-identified enhancement requests.
  3. The survey will provide a text-entry opportunity for institutions to identify any enhancement requests that didn”t make the Alliance list but are a high priority for that institution. This will allow the Alliance team to identify any areas where votes might cancel each other out and handle those on a case-by-case basis.
  4. The Alliance will analyze the resulting data and provide Alliance libraries with a list of enhancements to vote on, and a recommendation on how to distribute the 70 points allotted to the Alliance vote.
  5. Institutions will be free to use the remaining 30 vote points for either institutional needs or to further support the Alliance-identified shared interests.

Annual Debriefing Report

Upon conclusion of the Annual Alma Enhancements cycle, the chair of this working group, in collaboration with the other members of the group, will provide a debriefing report to share with the Alliance community, summarizing the activities of the group for the year, and may also make recommendations regarding the work of future iterations of the Alma Enhancements Working Group.