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Leadership and Structure

The Alma Enhancements Project Group operates as a sub-group of the Systems Team and will include 8 to 9 individuals, including the chair. Members will be selected at-large from a broad cross-section of Alliance staff, Alliance team members and member library staff.

All project group appointments will last for the duration of the current ELUNA / IGeLU Alma Enhancements cycle. For 2018, this includes a period from March to June. 

Charge

The charge of the project group is defined in the ELUNA Membership Proposal, adopted by the Alliance Board early in 2015. In brief, the process outlined by that document is summarized below:

Process

During the first two weeks of the review period (when the enhancement list has gone out but voting has not yet begun), the Alliance forms a group that will review the full list of enhancement requests to determine which ones are important for the Alliance to move forward. These will be enhancements that impact all or most Alliance libraries, so they reflect our shared needs.

A survey will be sent out to all member institutions. Institutions will be asked to prioritize Alliance-identified enhancement requests.

The survey will provide a text-entry opportunity for institutions to identify any enhancement requests that didn’t make the Alliance list but are a high priority for that institution. This will allow the Alliance team to identify any areas where votes might cancel each other out and handle those on a case-by-case basis.

The Alliance will analyze the resulting data and provide Alliance libraries with a list of Alliance-supported enhancements to vote for. Institutions will be free to use remaining vote points for either institutional needs or to further support the Alliance-identified shared interests.

Annual Debriefing Report

Upon conclusion of the Annual Alma Enhancements cycle, the chair of this project group, in collaboration with the other members of the group, will provide a debriefing report to share with the Alliance community, summarizing the activities of the group for the year, and may also make recommendations regarding the work of future iterations of the Alma Enhancements Project Group.