Program & Team Updates
- Meredith Farkas, Portland Community College (Chair-Elect)
- Kate Cabe, Western Washington University
- Lynn Deeken, Seattle University
We extend our thanks to those who have concluded their terms:
- Rick Stoddart, University of Idaho
- Heidi Nance, University of Washington
- Steve Borrelli, Washington State University
Assessment Team Work and Reports
This month, the Assessment Team will wrap up its work from last year (Ebook Assessment Plan, Assessment Plan for the Alliance) for discussion with the Board and propose its FY16 goals to the Board and Council.
The Finance Team's report on the Collaborative Workforce model is now available from the CW Team page. The CW Team is currently developing a mechanism to inventory current work done by teams to map to the CW model.
Cassie Schmitt will shortly be launching several new groups aimed at developing curricula for new staff in various functional areas. Stay tuned for an announcement for opportunities to participate.
Technical Services Working Group
TSWG is wrapping up their planning for this year's activities. Look out for their ambitious work plan soon as well as a call for a number of new groups devoted to specific issues.
The Technical Services Open Call Group will start hosting open calls in September. You can find links to agendas and connection information on the right hand side bar of the CW Team page and the TS Open Calls summary page.
Content Creation & Dissemination
Team Membership Changes
We're welcoming new members to the CCD Team
- Isaac Gilman, Pacific University (chair-elect)
- Devin Becker, University of Idaho
- Rose Krause, Eastern Washington University
And we extend our thanks to those who have concluded their terms:
- Eva Guggemos, Pacific University
- Friday Valentine, Chemeketa Community College
CCD Working Groups
The new Team had its first meeting on Monday, August 31. At that meeting, Team members volunteered to be Working Group chairs. Please expect a call for the following Working Groups this week and next:
- EAD Database Working Group (Chair: Rose Krause, Eastern Washington University)
- Digital Content Joint Working Group (Chair: Isaac Gilman, Pacific University)
The Archival Collection Management Working Group
, which is primarily focused on the ArchivesSpace pilot, was appointed in FY15 in order to feed their work into the FY17 budget process and will continue as charged and staffed through the end of calendar year 2015. The group”s chair is Eva Guggemos, Pacific University.
CCD”s other two working groups (Digital Preservation, Exploration) will be staffed early in 2016.
Discovery & Delivery
There have been a lot of changes over the last month. As you've probably heard, Anya Arnold, Program Manager for Discovery & Delivery, is on maternity leave and with her family in Ohio. Keith Folsom has taken on her role as staff liaison to the program while we search for a new staff member. Megan Drake, the former Chair of the D&D team, has left Pacific University for a new career opportunity and Kelly Peterson-Fairchild of Oregon Tech has agreed to become Chair in her place. Kelly leaves the role as team Council Liaison, with Dena Hutto of Reed stepping in. And, last but certainly not least, Jennifer Ward of the University of Washington joined the team to add her depth of knowledge to the mix. Many thanks to all of them for their contributions.
Here are some highlights from the past month:
One last note on an ongoing change to the Primo front-end is that institution names displayed in the "Get It" tab's availability listing will no longer be prefixed with the institution code, making them much more patron-friendly to read. This change is being rolled out during the first and second week of September.
- The Primo July Service Pack was installed on Sunday, August 23.
- The September Alma release was installed on on Sunday, August 30.
- Discovery and Delivery Open Calls are moving from bi-weekly to once a month--the last Monday at 2pm and the last Thursday at11am, respectively. Past agendas and recordings are available from the team web page.
- Moshe Shechter gave a great talk on the Resource Sharing Locate process, available as a streaming video from the team web page.
- A test run of renormalization/reindexing in the Primo sandbox confirmed a reduction in time taken from about 96 hours to less than 71 hours after the installation of "Nimble Storage". This is solid progress, with more to come in the future.
ProQuest's Ebook Central Platform - DDA Downtime
DDA Records in Alma
New Working Group focusing on Alma
Happy back-to-school season! The Shared Content Team is launching the new academic year with new members, a new chair of the E-book Working Group, and a new working group. Here's the round-up of activities:
Team Membership Changes
The team is welcoming Xan Arch (Reed) and Kristi DeShazo (OHSU) to the Shared Content Team
this month. Kristi will take on leadership of the E-book Working Group with her role.
Many thanks to departing team members Kris Kern (PSU) and Serin Anderson (St. Martin's)!
Thanks to all the people who volunteered to work on the Consortial Alma Collection Development Working Group
. We had more volunteers than we could accommodate, and we have a full roster ready to move forward with Corey Murata (UW) at the helm. This group will examine the ways we can take advantage of Alma's collaborative functionality to streamline work related to licensing, e-resource activation, and acquisitions.
This final set of DDA titles slated for removal were withdrawn in early August. In the last week, Hilary Robbeloth and I have refreshed the DDA records in Alma to start the new year with a clean slate of access points. The clean up work related to that project continues, but the end is in sight.
To say that the DDA marketplace is in flux - and thus so is this project - would be an understatement. We appreciate your continuing patience, support, and feedback this summer.
On September 16th
, ProQuest will conduct the final work to merge the ebrary and EBL e-book platforms, creating a single unified "Ebook Central" portal. The DDA titles and the ebrary Academic Complete product are expected to be unavailable on September 16
from 3 - 6 PM
Priority Support Issues meeting
The Alliance held an issues discussion with Ex Libris on September 2. Check out the updates, including ExL”s responses to issues and follow-up information.
One challenging issue (reflected on the September 2 list) is the number of high priority cases with major on the ground impact that are in status Development and no delivery date estimate. The Alliance will continue engaging with Ex Libris on this problem that involves Support and ExL”s headquarters-based Development operation.Open Systems Call, September 9
We have an open Systems call scheduled for next week. An agenda, including GoToMeeting link, is available.
Please, if you have agenda items that you would like to see discussed, or to talk about yourself, email Wade Guidry
. This meeting is for your benefit, so knowing how you would like to spend the time would be very helpful.Primo performance update
The renormalization and reindexing of Primo has been a major performance concern - Primo cannot be updated during the time this maintenance is running. After the installation of an improved storage solution on the Primo premium sandbox, ExL and Alliance testing showed the maintenance time reduced from the mid-90s to 70-75 hours. This duration is too high to meet Alliance operational needs - 48 hours or less. ExL is continuing its work to improve Primo maintenance performance times and will conduct a performance briefing soon for the Alliance to provide more details, including timeline information.Primo enhancements process
Alliance institutions will be asked to vote on a Primo enhancements ballot in the September-October timeframe. A Systems Team working group will be formed to create a voting recommendation similar to the one created earlier this year by the Alma Enhancements Working Group. This will enable coordinated voting by Alliance institutions and increased impact in the Primo enhancements process.Alma Enhancements Working Group recommendations
Following the conclusion of it 2015 activities, the Alma Enhancements Working Group drew up two recommendations for altering the process for 2016. Those two recommendations include:
- Increase percentage of votes allocated to the Alliance to 80%, from the current allocation of 70%.
- Target a discrete, reduced number of enhancements to back at each stage of voting, no more than 10 in the first round, and no more than 4 in the second round.
Both of these recommendations are designed to improve the effectiveness of the Alliance in championing enhancement requests most beneficial to the Alliance as a whole. In the near future, these recommendations will be more formally circulated for feedback and comment.Primo Toolkit Working Group
The Primo Toolkit Working Group
nomination and appointment process is complete, and the working group will hold its inaugural meeting on September 10
. Congratulations and sincere thanks to the new members:
- Nathan Mealey, chair (Portland State University)
- Lesley Lowery, Discovery & Delivery liaison (Western Washington University)
- Dawn Lowe-Wincensten (Oregon Institute of Technology)
- Tamara Marnell (Portland Community College)
- Doug Eriksen (Seattle University)
- Stewart Baker (Western Oregon University)
- Kate Deibel (University of Washington)