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October 2-3, 2018

            October 2: 10 am - 5 pm (dinner 5:30)

            October 3: 8:30 am - noon

 

Attendees:

       Michelle Bagley, Chair       

       Susan Barnes Whyte, Past Chair

       Natalie Beach, Chair Elect

       Dena Hutto, Treasurer (FY 19 & 20)

       Amanda Clark, Secretary (FY 19 & 20)

        Isaac Gilman, Member-At-Large (FY18 & 19)

       Xan Arch, Member-At-Large (FY18 & 19)

       Betsy Wilson, Member-At-Large (FY 19 & 20)

       Jeff Gayton, Member-At-Large (FY 19 & 20)

       Dana Bostrom, Executive Director (ex-officio & non-voting)

 

Approximate Time

Topic

Requested Action

Materials

Oct 2

 

 

 

10:00

Call to Order

 

 

10:02

Approve Minutes (Bagley)

Approve Minutes

Draft minutes - September 10, September 13

10:03

Executive Director Update (Bostrom)

None

Hiring Timelines

Westby Governance Guidance*

Discussion Items*

10:15

Strategic Planning (Bagley, Barnes Whyte)

Approve plan for review by Council

·        Draft Introduction to Plan

·        Themes

·        Key Performance Indicators

12:00

Lunch

 

 

12:45

Strategic Planning, continued

 

 

2:30

Governance Project Charter

  1. Discuss common terms and approach to chart
  2. Create subgroup to initially populate chart for future discussion

Draft Charter

Draft spreadsheet (online)

 

3:30

Break

 

 

3:45

Liaison / Mentor Project Charter

Approve charter for implementation

Draft charter

4:00

CW Committee Report

Approve for Council approval

Draft data

4:20

Summer Meeting plans

Approve 1 day meeting concept, and focus on strategic planning

Draft agenda

5:30  Dinner: LeChon, 113 SW Naito Parkway, Portland, OR

Oct 3

8:00

Coffee available (no breakfast)

 

 

8:30

Finance Report. New finance reports / explanation

Approve for review by Council

FY18 Close Financial Statement*

9:00

Strategic Planning

Finalize / Reflect.  Finalize Council discussion on strategic planning

 

10:00

Council agenda

 

Draft agenda

10:30

Executive session

 

 

11:30

Adjourn

 

 

 

Future Agenda Items