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Orbis Cascade Alliance Board Meeting

October 12-13, 2017

Oct 12: noon – 5 pm

White Stag Building

Portland, OR

Dinner 5:30: Mother”s Bistro, 212 SW Stark

Oct 13: 8:30 am – 12:00

Board

· Susan Barnes Whyte, Chair

· Lynn Baird, Past Chair

· Michelle Bagley, Chair Elect

· Dena Hutto, Treasurer (FY 17 & 18)

· Mark I. Greenberg, Secretary (FY 17 & 18)

· Adriene Lim, Member-At-Large (FY 17 & 18)

· Michael Paulus, Member-At-Large (FY 17 & 18)

· Isaac Gilman, Member-At-Large (FY18 & 19)

· Marilyn Moody, Member-At-Large (FY18 & 19)

· Dana Bostrom, Executive Director (ex-officio & non-voting)

Guests:

Al Cornish, Program Manager, Systems (Alliance)

Craig Milberg, University Librarian (Willamette), Negotiation Group chair

Approximate Time

Topic

Requested Action

Materials

October 12

12 noon

Lunch available

12:25

Introduction (Barnes Whyte)

12:30

Review and approve Minutes (Barnes Whyte)

Approve Minutes

Minutes

Consent agenda

Updates from Teams, Accreditation group, CW Council

Status Report

12:35

Executive Director Report (Bostrom)

1:00

SILS Negotiation. We”ll review the work of the SILS Negotiation Group. (Milberg)

Review and approve document for Council to review; discuss any questions or missing analysis. (Milberg and Cornish participate; Cornish via phone at 2)

Report (Passworded)

3:00

SILS Evaluation. Discuss results and how to discuss them at Council. (Baird & Moody) Continue discussion from September Board meeting.

Review feedback to date and consider how to support Council discussion on these items. (Milberg & Cornish participate)

Recommendation summary

4:00

Finance Report. (Hutto) Hear report from the Dues Task Force and review FY17 financials.

FY17 Financials

October 13

8:00

Breakfast available

8:20

CW Committee Contribution Report. (Bostrom) Review report for possible inclusion in the Council consent agenda.

Review report for any possible edits

Draft report

8:40

Board member descriptions. (Barnes Whyte) Given our HR transition and new responsibilities, we felt it was appropriate to update our board member descriptions prior to elections.

Review descriptions for accuracy and completeness. Discuss expectations for Board and how we convey that to Council.

Draft Descriptions showing changes

9:15

Strategic Planning Update. (Barnes Whyte & Bagley) Update on strategic planning.

Updated timeline

9:45

Review Executive Director review process. (Barnes Whyte) The current ED review process incorporates UO, and should be adjusted.

Discuss how and when to adjust the ED review process.

Current process

Proposed update

10:15

Plan Council meeting. (Bostrom)

Set agenda and timing for Council agenda and determine included materials.

Draft agenda

11:00

Adjourn