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June 15-16, 2017

June 15: noon – 5 pm

University of Idaho

Library

Dinner: Maialina Pizzeria Napoletena, 602 S Main St Moscow

June 16: 8:30 am – 12:00

Board


Lynn Baird, Chair
Faye Chadwell, Past Chair
Susan Barnes Whyte, Chair-elect
Mark Dahl, Member-at-Large (FY16 & 17)
Mark I. Greenberg, Secretary (FY17 & 18)
Dena Hutto, Treasurer (FY17 & 18)
Adriene Lim, Member-at-Large (FY17 & 18)
Michael Paulus, Jr., Member-at-Large (FY17 & 18)
Dana Bostrom, Executive Director (ex officio & non-voting)

Not attending:

Kelly V. Peterson-Fairchild, Member-at-Large (FY17)

Guests:

Michelle Bagley, Clark College

Annie Downey, Reed College

Isaac Gilman, Pacific University

Joe Marquez, Reed College

Marilyn Moody, Portland State University

Elaine Hirsch, Lewis & Clark College

(Gordon Aamot, University of Washington)

Talea Anderson, Washington State University

Tina Hovekamp, Central Oregon Community College

Approximate Time

Topic

Requested Action

Materials

June 15

12 noon

Lunch available

12:25

Introduction (Baird)

12:30

Review and approve Minutes (Baird)

Approve Minutes

Minutes

Consent agenda

CW Expert Database. Review updated materials and plan

12:35

Executive Director Report (Bostrom)

Council Availability chart

12:50

SILS Evaluation. Discuss results and how to discuss them at Council. (Chadwell) (Downey, Marquez & Hirsch join via Go To Meeting)

1 - Provide guidance to our focus group leaders regarding Council focus groups

2 – Discuss if have a gap of expectations between the Alliance and Ex Libris. If so, how do we manage?

Draft Council focus group questions

Separate attachment – initial report

2:15

SILS Negotiation Planning (Bostrom)

Review and approve plan for review by Council

Draft Negotiation Plan

2:45

Break

3:00

Strategic Planning (Barnes Whyte & Bagley). https://www.orbiscascade.org/strategic-agenda-2017-2018 (charter)

Review plan and discussion from the Strategic Planning Project Group and determine how best to discuss at Council

· Draft Timeline

3:30

July Council discussion on Values

Review agenda and plan for facilitated time in July

Sent later

4:00

Summer Meeting 2018 (Bostrom). Review previous proposal for Summer Meeting and consider how it fits into Strategic Planning.

Approve recommendation for Council

· Updated proposal

4:30

Finance Report. (Hutto)

Dues Analysis Update

Information Update

Sent later

4:45

3 Copy Rule / Last Copy Guidelines (Baird or Aamot)

Approve for Council consent agenda

Draft versions

Friday June 16

8:00

Breakfast available

8:20

OER Report. Review Working Group recommendations for the Alliance role. (Baird) (Talea Anderson and Tina Hovekamp join)

Review OER Report and determine recommendations for Council review.

Draft Report

9:00

CW Council Group (Dahl). Bostrom and Dahl have worked with the CW Team to provide a recommended charge.

Review and approve plan for review by Council

Draft charge

Break

9:45

HRTF Update. Any final updates on transition and review of recommendation to expand and rename Finance Team to manage HR issues. (Chadwell & Hutto)

Review revised Ops Team charge and approve the creation of a group to manage HR oversight on behalf of the Board.

Vote to adopt retirement plan

· Draft Ops Team Charge

· RACI Charts

· Updated Compensation Philosophy

· Board action on Retirement Plan

10:30

NWACC (Bagley & Moody) Review the NWACC Task Force”s recommendations. NWACC”s Board must review any final recommendations this fall prior to any implementation.

Determine which initiatives we endorse for later implementation.

Report

11:00

Plan Council meeting. (Bostrom)

Set agenda and timing for Council agenda and determine included materials.

Draft agenda