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Orbis Cascade Alliance

August 31, 2016 Board Meeting

Meeting #52

Time: 11:00 - 12:30


·        Lynn Baird, Chair

·        Faye Chadwell, Past Chair

·        Susan Barnes Whyte, Chair Elect

·        Dena Hutto, Treasurer (FY 17 & 18)

·        Mark I. Greenberg, Secretary (FY 17 & 18)

·        Michael Paulus, Member-At-Large (FY 17 & 18)

·        Mark Dahl, Member-At-Large (FY 16 & 17)

·        Adriene Lim, Member-At-Large (FY 17 & 18)

·        Kelly V. Peterson-Fairchild, Member-At-Large (FY 17)

·        Dana Bostrom, Executive Director (ex-officio & non-voting)


·        Isaac Gilman, CCD Team Chair

·        Jodi Allison-Bunnell, Alliance Staff





11:00 – 11:05

Welcome & Agenda Review



11:05 – 11: 07

Review June Draft Minutes and approve


June Draft Minutes

11:07 – 11:30

CCD Team Exploration Areas.

The CCD Team requests further guidance on further exploration activities in FY17. As part of its FY16 activities, the Team explored three new areas that the Alliance has not pursued to date: data management, OERs, and sharing unique collections. All the groups charged to lead these explorations completed their activities, recommended next steps, and reported out at summer meeting for discussion by broad audiences, CCD Representatives, and the CCD Team.


Action requested from BOD: Approve, modify, or deny proposed direction of CCD Team on these topics based on the Board’s assessment of the Alliance’s capacity for exploration at this time, including the BOD and Council’s capacity to consider further action in these areas.



11:30 – 11:50

Ex Libris Update.  Staff and members met with Ex Libris on August 18. 

Barnes Whyte


11:50 – 12:10

SILS Evaluation Project Planning.  Goal: Appoint Members and Review plan for comments


Draft Plan*

12:10 – 12:15

HR Task Force.  The Task Force has met and selected a new consultant. Chadwell will update us.



12:15 – 12:25

Staff Retreat Report.  Staff held a retreat August 23-25 and has some recommendations.



12:25 – 12:30

Updates.  Courier RFP will begin in September.  We’d like input on:  

·        Group composition & Timeline

·        Whether we need a program review concurrent with the RFP process to test assumptions of resources allocated to the program

·        Role of the Board


Draft Plan*


Expected Future Agenda Items:

·        September:

o   Team Appointment Criteria.  Follow up from June meeting

o   John F. Helmer Professional Development Awards & fundraising

o   Annual Report

·        October:

o   Communicating with Council.  Review of July communication patterns and the Council Communication Survey.

o   Consortia Using Alma.  Discuss inclusion of a new member.

o   CW Member Reports: What work did members contribute last year?