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Board Meeting #45

Oregon State University
Valley Library
Willamette East & West Seminar Rooms

October 15: 2-6 pm, followed by dinner
October 16: 830-noon


Faye A. Chadwell, Chair
Lynn Baird, Chair-elect
Jane Carlin, Past Chair
Michelle Bagley, Treasurer (FY15 & 16)
Michael Paulus, Secretary (FY16)
Dalia Corkrum, Member-at-Large (FY15 & 16)
Mark I. Greenberg, Member-at-Large (FY15 & 16)
Mark Dahl, Member-at-Large (FY16 & 17)
Donna Reed, Member-at-Large (FY16 & 17)
John F. Helmer, Executive Director (ex officio & non-voting)
  Assessment Team Annie Downie (Reed), Chair
Jodi Allison-Bunnell, Program Manager
  Content Creation and Dissemination Team Trevor Bond (WSU), Chair
Jodi Allison-Bunnell, Program Manager
  Discovery and Delivery Team Kelly Peterson-Fairchild (Oregon Tech), Chair
Keith Folsom, IT Manager
  Systems Team Wade Guidry (UPS), Chair
Al Cornish, Program Manager
  Finance Team
Debora Place, Business Manager

Cassie Schmitt, Program Manager
Kathi Fountain, Program Manager

Key Documents

Finance Team: Draft goals | 990 refiling (password protected)
HR Task Force: Recommendations | Consultants' report (password protected)
Primo issues outline: Discussion document
Digital resources and Alma COE: Discussion document (password protected)
Policy Workflow: Workflow phases | Workflow notes/tips
Assessment Team: Report | Ebook Assessment Report
Content Creation and Dissemination Team: DPLA Proposal and Presentation

* = password protected

Thursday October 15

1. Welcome & agenda review (Faye)

2-215 pm
Note that the following topics will be scheduled for the November 6 Board meeting:
  • Clackamas Community College membership application (Donna)
  • Whitworth University membership application (Jane)

2. Finance Team (Michelle, Debi via GTM)

215-245 pm

2.1 Goals
Document: Draft goals (password protected)

2.2 Refiling 990 taxes for FY12, 13, 14
Document:  990 refiling (password protected)

2.3 Off-cycle budget request for the estimated ED search cost

3. HR Task Force recommendations (Faye)

245-345 pm
Documents: HR Task Force: Recommendations | Consultants' report (password protected)

345-4 pm

4. Discussion

4.1 Primo consistency/standardization across the Alliance (Kelly, Wade, Al, and Keith via GTM) 
4-5 pm
Document: Discussion document

4.2 Digital resources and Alma COE
(Al and Jodi via GTM)
5-530 pm
Document: Discussion document (password protected)

4.3 Policy Workflow
530-6 pm
An outline that started with the Alliance staff retreat, was reviewed by teams and by P&C Team, and is now ready for Board consideration.
Documents: Workflow phases | Workflow notes/tips

7 pm +

Friday October 16

5. Assessment Team: Ebook report and recommendations (Annie, Jodi and Kathi via GTM)

830-915 am
Includes goals, representative structure, and the Ebook Assessment.
Documents: Board Report | Ebook Assessment Report

6. Content Creation and Dissemination Team: Digital Public Library of America report (Trevor and Jodi via GTM)

915-1015 am
Document: DPLA Proposal and Presentation

1015-1030 pm

7. Short updates as time allows (John)

1030-11 am
Program Manager search
Consortia using Alma
October 23 visit from Ex Libris: Yair Amsterdam, Melissa Hilbert, and Matt Baker
WIN inquiry re. reciprocal borrowing with Alliance
Data Sharing & Privacy: legal and technical (analytics, Summit visiting patron) work
IGeLU membership
Primo enhancements

8. Council agenda for November (Faye)

11-1115 am

9. Executive Director Search (Faye, executive session)

1115-1145 am