Left Menu Right Menu

Board Meeting #43

June 17, 2015
Reed College

PAB 104 (Performing Arts Building)
9:00 am - 4:00 pm

Board

Jane Carlin, Chair
Faye Chadwell, Chair-elect
Chris Shaffer, Past Chair
Michelle Bagley, Treasurer (FY15 & 16)
John Popko, Secretary (FY15 & 16)
Lynn Baird, Member-at-Large (FY14 & 15)
Merrill Johnson, Member-at-Large (FY14 & 15)
Dalia Corkrum, Member-at-Large (FY15 & 16)
Mark I. Greenberg, Member-at-Large (FY15 & 16)
John F. Helmer, Executive Director (ex officio & non-voting)

New Board members for FY16
Mark Dahl, Member-at-Large (FY16 & 17) -- calling in for DPLA topic
Donna Reed, Member-at-Large (FY16 & 17) -- unable to attend

Guests

Anya Arnold, Program Manager
Ex Libris (remote)
Eric Hines – President, Ex Libris North America
Bar Veinstein – VP, Resource Management Solutions
Shlomi Kringel – VP, Discovery & Delivery Solutions
Hugh Griffiths – VP, Mobile Campus Solutions
Oren Beit-Arie – Chief Strategy Officer
Yair Amsterdam – COO
Matt Baker – Director of Support, North America
Melissa Hilbert – VP, Professional Services North America
COE Leadership Team (remote)
Natalie Beach, Council member
Betsy Wilson, Council member
Susan Barnes Whyte, Council member
Jay Starratt, Council member
Al Cornish, Program Manager
Collaborative Workforce Team
Drew Harrington, Chair (in person)
Cassie Schmitt, Program Manager (remote)
Content Creation and Dissemination Team (remote)
Trevor Bond, Chair
Mark Dahl, Council Liaison
Jodi Allison-Bunnell, Program Manager
Key Documents (all are also linked under agenda items)

* = password protected

4. Finance Team and collaborative workforce model final report: Report | Spreadsheet *
7. DPLA: CCD update and request for Board advice on next steps.

Welcome & agenda review (Jane)

Thank you Chris Shaffer & Merrill Johnson!

1. Ex Libris executive update (Jane)

9:15 - 10:00
Approximately every six months, the Board and Ex Libris executives touch base on the status of the Shared ILS.

Ex Libris (remote)
Eric Hines – President, Ex Libris North America
Bar Veinstein – VP, Resource Management Solutions
Shlomi Kringel – VP, Discovery & Delivery Solutions
Hugh Griffiths – VP, Mobile Campus Solutions
Yair Amsterdam – COO
Matt Baker – Director of Support, North America
Melissa Hilbert – VP, Professional Services North America
Agenda
  • Introductions
  • Strategic directions for Ex Libris, including the purchase of oMbiel
  • Follow-up to COE and Assessment topics from COE Leadership meeting at ELUNA
  • John Larson's role with Alliance
  • Next Board/Ex Libris virtual meeting: early 2016, perhaps February 11


2. Executive Director position and search (Jane)

10:00 - 11:00
Background: Position Description | Assessment | Compensation
  • HR Task Force update (Faye)
  • Comments and suggestions from ED (John H.)
  • Discussion of next steps

3. Center of Excellence (Jane)

11:00 - Noon

Background from ELUNA meeting: COE Leadership agenda | Initiatives | Assessment memo *

COE Leadership Team (remote)
Natalie Beach, Council member
Betsy Wilson, Council member
Susan Barnes Whyte, Council member
Jay Starratt, Council member
Al Cornish, Program Manager
Agenda
  • Discuss results of the COE Leadership Meeting at ELUNA
  • Discuss questions forwarded by Jane
    • What is the role of the COE Leadership Team?
    • Is there a need for a separate and unique COE Leadership Team aside from the Board?
    • What is your understanding of the appointment to the COE?  Is this something that will continue throughout the life cycle of the COE?
    • Should the leadership team be involved in implementation of COE initiatives
  • Determine next steps

Lunch

Noon - 12:30pm


4. Finance Team and collaborative workforce model final report (Michelle)

12:30 - 1:30pm

Documents: Report | Spreadsheet *

Collaborative Workforce Team

Drew Harrington, Chair (in person)
Cassie Schmitt, Program Manager (remote)

Agenda

  • General Finance Team update
  • Present final report, discuss, revise, & consider the eventual role of Collaborative Workforce Program.
  • Forward to report and recommendation to Council

5.  Alliance staff retreat (John H.)

1:30 - 1:45pm

General update; Board feedback sought on

  • policy flowchart
  • civility 

6. OCLC WorldCat Discovery Services (John H.)

1:45 - 2:00pm

Background: See May 29 email to Council "Update on OCLC WorldCat Discovery Services"


7. Digital Public Library of America (Trevor, Mark D, Jodi)

2:00 - 2:30pm

Document: CCD update and request for Board advice on next steps.

Content Creation and Dissemination Team (remote)
Trevor Bond, Chair
Mark Dahl, Council Liaison
Jodi Allison-Bunnell, Program Manager

Break

2:30 - 2:45


8. Council agenda in July and Summer meeting outline (Jane, John H.)

2:45 - 3:00 pm
Background: Summer Meeting
Potential Council agenda items

9. Executive session (Jane)

3:00 - 4:00 pm


10. Updates as time allows

    1. Policy & Coordination Team (Chris)
    2. New member applications (John H.)
    3. Western Storage Trust (WEST) (John H.)
    4. Data sharing agreement (John H.)
    5. Northwest Academic Computing Consortium (NWACC) meeting on July 1 (Jane)
    6. Professional Development Awards (Jane)
    7. Lynn Chmelir's history of the Alliance (John H.)

Meetings
    Council:
        July 9-10, 2015 -- Warner Pacific College
        November 12-13, 2015
        March 13-14, 2016

    Board:
        Sept 25, 2015  - 1 to 2:30pm - GTM
        Oct 16, 2015 - In-person meeting - TBA
        Dec 8, 2015 - 2 to 3:30pm - GTM
        Jan 19, 2016 - 1 to 2:30pm - GTM
        Feb 11, 2016 - In-person meeting - TBA
        April 12, 2016 - 1 to 2:30pm - GTM
        May 19, 2016 - 1 to 2:30pm - GTM
        June 6, 2016 - In-person meeting - TBA