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Board Meeting #38

January 13, 2014
GoToMeeting

1:00 - 2:30 pm

Board

Jane Carlin, Chair
Faye Chadwell, Chair-elect
Chris Shaffer, Past Chair
Michelle Bagley, Treasurer (FY15 & 16)
John Popko, Secretary (FY15 & 16)
Lynn Baird, Member-at-Large (FY14 & 15)
Merrill Johnson, Member-at-Large (FY14 & 15)
Dalia Corkrum, Member-at-Large (FY15 & 16)
Mark I. Greenberg, Member-at-Large (FY15 & 16)
John F. Helmer, Executive Director (ex officio & non-voting)

Key Documents (all are also linked under agenda items)

Agenda item 1. Discovery and Delivery Team Draft goals | Collaborative Workforce Team Draft goals | Chair Nominations (sent via email)

Agenda item 2. ELUNA recommendation (revised) | Member input | NERS Data

Agenda item 4. Draft SILS responsibilities | Summary of input (password protected)


Welcome & agenda review (Jane)


1. Goals & Chair Nominations (Jane)

Expected outcome: select chairs and revise/approve team goals
Background: Team structure | Program structure | Timeline

1.1. Discovery and Delivery Team

Anya Arnold, PM

Chair nominations (sent via email)
Draft goals

1.2. Collaborative Workforce Team
Cassie Schmitt, PM (starts Feb 4)

Chair nominations (sent via email)
Draft goals

1.3 Systems Team
Al Cornish, PM

Chair nominations (sent via email)
Draft goals are not under consideration at this time.

Note that the SC and CCD teams are up and running:

Shared Content Team
Mike Olson, Chair
Kathi Fountain, PM
January 2015 start
Accomplished: main charge approved, annual goals approved, nominations received, appointments made

Content Creation and Dissemination Team
Trevor Bond, Chair
Jodi Allison-Bunnell, PM
July 2014 start
Accomplished: main charge approved, annual goals approved by Council in November
Next: work with Finance Team on how to handle costs

2. ELUNA recommendation (Jane & John)

Expected outcome: continue discussion started at the last Board meeting; review revised recommendations and decide on next steps. Note that it is within the purview of the Board to make this decision but there are no funds budgeted in FY15 for this purpose.  If approved, the Board should determine source of funding, for example deficit spending, funded in FY16, etc.

Document: ELUNA recommendation (revised) | Member input | NERS Data

3. Human Resources Task Force (Faye)

Expected outcome: brief update; consider request to fund consultant.  Note that it is within the purview of the Board to make this funding decision but there are no funds budgeted in FY15 for this purpose.  If approved, the Board should determine source of funding, for example deficit spending, funded in FY16, etc.
Background: HR Task Force

4. Board's draft SILS responsibilities document (Jane)

Expected outcome: discuss input received so far, determine next steps.
Documents:

5. Agenda for February 5 Board meeting (Jane)

Expected outcome: review and revise plans for the next Board meeting

Location: University of Puget Sound

February 4

Optional dinner in Tacoma

February 5

Morning: Joint meeting with Policy and Coordination Team, chaired by Chris Shaffer
Afternoon:
  • Meeting with NWACC
  • FY16 Budget: revise Finance Team's draft and propose for Council consideration in March
  • Update on Data Sharing MOU
  • Feedback on Shared ILS responsibilities
  • Systems Team goals and membership
  • EBSCO & Ex Libris
  • Collaborative Workforce model
  • Executive Director evaluation
  • New member applications

6. Agenda for March 12-13 Council meeting (Jane)

Location: Seattle University

  • Updates
    • Membership applications
    • Team transitions
    • Data sharing MOU
    • Cohort 4
    • Summit 3
    • Content Creation and Dissemination Team progress report
    • Shared Content Team progress report
    • Policy and Coordination Team progress report
    • Meeting with NWACC
    • Meeting with WIN
    • Executive Director evaluation
  • Dinner celebration of Shared ILS implementation
  • Council input for COE Leadership Team meeting at ELUNA
  • Summer Meeting
  • Collaborative Workforce model discussion
  • FY16 Budget: revise and vote on Board's recommendation