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Board Meeting #39

February 5, 2015
1pm – 5pm
Note: from 9am-1pm the Board will be participating in a Coordination Meeting

University of Puget Sound
Commencement Hall
Tahoma Room


Jane Carlin, Chair
Faye Chadwell, Chair-elect
Chris Shaffer, Past Chair
Michelle Bagley, Treasurer (FY15 & 16)
John Popko, Secretary (FY15 & 16)
Lynn Baird, Member-at-Large (FY14 & 15)
Merrill Johnson, Member-at-Large (FY14 & 15)
Dalia Corkrum, Member-at-Large (FY15 & 16)
Mark I. Greenberg, Member-at-Large (FY15 & 16)
John F. Helmer, Executive Director (ex officio & non-voting)

NWACC Guests (1:30 - 2:30pm)
William Morse (University of Puget Sound)
Chris Ferguson (retired, PLU)
Lois Brooks (OSU) -- by phone
Marty Ringle, President, NWACC -- by phone

Jodi Allison-Bunnell, Program manager

Key Documents (all are also linked under agenda items)

Agenda item 1. NWACC Overlap, mission, and programs

Agenda item 2. Draft SILS responsibilities | Summary of input (password protected)

Agenda item 4. Membership Criteria | Process (password protected)
Whitworth University: Application form | Library director's letter | Chief academic officer's letter (password protected)

Welcome & agenda review (Jane)

1. NWACC and Orbis Cascade Alliance (Jane)

1:30 - 2:30 pm
Expected outcome: discussion of shared interests
Document: Overlap, mission, and programs

1.1. NWAC professional development program (William and Chris F)

1.2. Open dialog on potential collaboration (All)
What might be some potential collaborative programs?
Are there overlaps in areas such as digital preservation, ERP, advocacy that we could work together on?
Would a panel discussion on shared understanding of roles of libraries and IT be useful?

2. Implementation of new Team and Program structure (Jane)

Expected outcome: discussion, determination of next steps

2.1. Debrief and action items following collaboration meeting

2.2. Collaboration and Policy Team
2.3. Team charges, annual goals, nomination timeline

  • Collaborative Workforce Team
  • Content Creation and Dissemination Team
  • Discovery & Delivery Team
  • Shared Content Team
  • Systems Team
2.4. Board's draft SILS responsibilities document
Documents: Draft SILS responsibilities | Summary of input (password protected)

3. FY16 Budget (Michelle)

Expected outcome: Report on status of FY16 Budget.

4. New member applications (Jane)

Expected outcome: review process, determine next steps
Background: Criteria | Process (password protected)

5. Board meeting with Ex Libris (Jane)

Expected outcome: update on SILS system performance and discussion of forthcoming Board meeting with Ex Libris.

6. Short items

Expected outcome: brief updates, feedback, and discussion of next steps where appropriate

7. Agenda for March 12-13 Council meeting (Jane)

Location: Seattle University
Noon to 5pm on day 1 and from 9am to Noon on day 2
Guest accompanying Chris Shaffer: Erin Foster, National Library of Medicine

  • New Council member breakfast (Friday, 730-830am):
    • Jane, Chris, Faye, John H
    • Mari Bettineski (WPC) & Susan Barnes Whyte
    • Ian Coronado (LCC)
    • Jeffrey Gayton (SOU) & Marita Kunkel
    • Adriene Lim (UO) & Patricia Cutright
  • Introductions
    • Jane Carlin introduces Ian Coronado (LCC)
    • Patricia Cutright introduces Adriene Lim (UO)
  • Shorter(?) topics or updates (order is random)
    • Membership applications
    • Team transitions
    • Data sharing MOU
    • Cohort 4
    • Summit 3
    • Content Creation and Dissemination Team progress report
    • Shared Content Team progress report
    • Meeting with NWACC
    • Meeting with WIN
    • Open Access Network
    • Executive Director evaluation
    • Professional Development Awards redux
    • EBSCO & Ex Libris
  • Longer topics or decisions (order is random)
    • Coordination meeting results; SILS responsibilities; Policy and Coordination Team
    • Dinner celebration of Shared ILS implementation
    • Council input for COE Leadership Team meeting at ELUNA
    • Summer Meeting
    • Collaborative Workforce model discussion
    • FY16 Budget: revise and vote on Board's recommendation
      • DDA report
      • CCD option re. DPLA

    Next Board Meeting: February 19, 11-12 GTM