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Board Meeting #46

2-330 pm


Faye A. Chadwell, Chair
Lynn Baird, Chair-elect
Jane Carlin, Past Chair
Michelle Bagley, Treasurer (FY15 & 16)
Michael Paulus, Secretary (FY16)
Dalia Corkrum, Member-at-Large (FY15 & 16)
Mark I. Greenberg, Member-at-Large (FY15 & 16)
Mark Dahl, Member-at-Large (FY16 & 17)
Donna Reed, Member-at-Large (FY16 & 17)
John F. Helmer, Executive Director (ex officio & non-voting)

1. Welcome & agenda review (Faye)

2. Accreditation letter (Faye)

3. Update on Clackamas and Whitworth membership letters (John)

4. ELUNA membership & enhancement process

Document: Systems Team report

Background and recommendation from Executive Director

Last year, the Board approved Alliance-wide membership and a coordinated approach to enhancement voting for one year with a request that the Systems Team report back on results and seek continued membership if appropriate. The Team's report demonstrates that the group successfully administered membership and that a coordinated approach to enhancement voting is effective.  The Systems Team would like to modestly refine the process (e.g., focusing on a smaller number of enhancements to increase impact) and continue Alliance-wide membership.
The Board thanks the Systems Team for its successful implementation of the pilot program, approves recurring membership in ELUNA, and charges the team with adjusting parameters, administering membership, and coordinating voting on a continuing basis.  In future years, the impact of ELUNA membership is reported to the Board annually and funding for membership is included for consideration as part of the regular budget process.

5. Ex Libris Support (John)

Brief report on an October 23 in-person meeting with Ex Libris* and subsequent efforts to improve communication via the Priority Support Issues meeting and maximize the efficacy of support.  Key issues: "Alliance-level" priorities, clarity concerning development dates and solutions, status of active development vs. "pending workplan" vs enhancement. 

* Yair Amsterdam (Chief Operating Officer); Matt Baker (Director, North America Support); Melissa Hilbert  (VP Professional Services), Al Cornish, Faye Chadwell, Kathi Fountain, Wade Guidry, John F. Helmer, Cassie Schmitt, Bob Thomas, and Jennifer Ward

6. NWACC invitation (Jane)

7. Personnel updates

  • Ray Henry (John) -- starts work January 25
  • IT Manager (John) -- ED is analyzing needs and will deliver a recommendation to the Board in early January
  • Executive Director (Faye)

8. Future Board topics

January 19, 2016 GTM - 1-2:30 pm
Board involvement in ED search
Budget for FY17

February 11-12, 2016 in-person, Seattle
Team goals -- Chairs and PM's will join the Board to finalize goals and discuss assessment
Possible meet with Ex Libris executive team
Recommend FY17 Budget for Council adoption
SC Team Report on Ebooks, possible recommended CD policy
Membership criteria
Council voting process
HR transition planning