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Board Meeting #36

September 24, 2014
University of Portland
Library Conference Room
10:00 - 4:00 pm

Board

Jane Carlin, Chair
Faye Chadwell, Chair-elect
Chris Shaffer, Past Chair
Michelle Bagley, Treasurer (FY15 & 16)
John Popko, Secretary (FY15 & 16)
Lynn Baird, Member-at-Large (FY14 & 15)
Merrill Johnson, Member-at-Large (FY14 & 15)
Dalia Corkrum, Member-at-Large (FY15 & 16)
Mark I. Greenberg, Member-at-Large (FY15 & 16)
John F. Helmer, Executive Director (ex officio & non-voting)
Guests
Natalie Beach, Chemeketa Community College, lead on developing draft Shared Content Team goals (by phone at 1130)
Trevor Bond, Chair, Content Creation & Dissemination Team
Mark Dahl, Council Liaison, , Content Creation & Dissemination Team
Kathi Fountain, Collection Services Program Manager

1. Welcome & agenda review (Jane)


2. Updates (John)

SILS
  • ELUNA membership: consortial and individual
    Recommendation: stay with consortial membership for the current year and consider a proposal for future years
  • SILS project break proposed for December 21-31, 2014
  • Primo and Alma Sandbox decisions: an important achievement, positive work with Ex Libris
  • Summit 3: going very well
  • EBSCO & Ex Libris: next steps?
  • Primo at UW: primary for Law and Bothell campus, secondary for main campus, commitment is strong and work continues
  • Data Sharing MOU: delayed progress
  • Celebration when SILS implementation is complete: staff, vendors

Alliance staff recruitment
Background: Program Manager | ER Specialist

SPOT update (July 2014)

3. Finance Team (Michelle)

3.1. Guiding Principles for Shared Work
Expected outcome: review and provide feedback; forward for Council consideration in November
Document: Collaborative Workforce Program (password protected)

3.2 Membership Fee Projection
Expected outcome: review and provide feedback; forward for Council consideration in November
Document: Membership Fee Projection (password protected)

4. Team transition (Jane)

Expected outcome: discuss current and new teams, make decisions based on the unique needs of each team.
General background: Current teams | New teams | Program structure & Team structure approved in March

4.1. Shared Content Team goals (Natalie) -- by phone at 11:30am, 503.399.5105
Expected outcome: revise and approve goals; discuss team member qualification; approve sharing goals with Council and seeking team nominations.
Document: Shared Content Team goals
The Shared Content Team provides broad oversight and leadership in the sharing of library-selected content. As experts for the consortium, the team continually assesses, manages, and develops initiatives that broaden access by providing cost-effective sharing, licensing, and description of such content.

4.2. Content Creation and Dissemination Team goals (Trevor & Mark)
Expected outcome: revise and approve goals; forward to Council for discussion in November.
Document: Content Creation and Dissemination Team goals
Background: CCD Team web site
The Content Creation and Dissemination Team provides broad oversight and leadership for the development, stewardship and dissemination of unique and local content. The Alliance values flexible, scalable approaches in support of new modes of scholarship, publication across the research lifecycle, and traditional and new uses of hidden collections in teaching and learning. As experts for the consortium, the team investigates and implements solutions for unique content needs, recommends consortium-wide practices, and supports an integrated approach for publishing, storing, discovering and preserving resources in our special collections, archives, and digital repositories.
The initial charge of the Content Creation and Dissemination Team is to provide recommendations that will inform Council decisions about the future of the CCD Program. Specific tasks:
1. Current initiatives: Review and develop recommendations concerning current Alliance initiatives that fall within the scope of the CCD Program.
2. New initiatives: Develop prioritized recommendations concerning new activities and initiatives.
3. Charge: Recommend annual goals for 2016.

4.3. Discovery and Delivery Team (Jane)
Expected outcome: determine process for developing goals and timing for team launch
The Discovery and Delivery Team provides broad oversight and leadership for the development and use of Summit, Primo, and other discovery and delivery services. As experts for the consortium, the team determines policies and procedures and continually assesses discovery and delivery systems and interfaces to achieve improved services.

4.4. Systems Team (Jane)

Expected outcome: determine process for developing goals and timing for team launch
The Systems Team provides broad oversight and leadership for technologies used by Alliance programs, teams and members. As experts for the consortium, the team oversees system implementation, investigates new solutions and continually assesses existing systems against emerging needs and technological change to ensure agility and achieve improved functionality, efficiency, and interoperability.

4.5. Collaborative Workforce Team (Jane)
Expected outcome: determine process for developing goals and timing for team launch
Background: Collaborative Technical Services continuity report and recently revised CTST membership
The Collaborative Workforce Team provides broad oversight and leadership for shared human resources of the Alliance, both consortium and member library staff. The team is responsible for implementing and refining a model for shared work based on Alliance principles and guidelines. As experts for the consortium, the team develops and assesses shared workflows, training, documentation, and professional development in support of Alliance initiatives.

5. Alliance Human Resources Host (Dalia)

Expected outcome: review current status, discuss goals, & determine next steps.
Background: Human Resources MOU with University of Oregon (password protected)

6. Council agenda (Jane)

Expected outcome: determine a draft Council agenda for November


Future Board agenda items
  • Review and discussion of Membership MOU: terminating membership; requirements for staff involvement, etc.