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Board Meeting #35

June 12, 2014
University of Portland
Library Classroom
10:00 - 4:00 pm


Chris Shaffer, Chair
Jane Carlin, Chair-elect
Jay Starratt, Past Chair
Michelle Bagley, Treasurer (FY14 & 15)
Scot Harrison, Secretary (FY13 & 14)
Susan Barnes Whyte, Member-at-Large (FY13 & 14)
Natalie Beach, Member-at-Large (FY13 & 14)
Lynn Baird, Member-at-Large (FY14 & 15)
Merrill Johnson, Member-at-Large (FY14 & 15)
John F. Helmer, Executive Director (ex officio & non-voting)
Guests, FY15 new Board members
John Popko, incoming Secretary
Dalia Corkrum, incoming Member-at-Large
Mark I. Greenberg, incoming Member-at-Large
(Faye Chadwell, incoming Chair-elect sends her regrets)

1. Welcome & agenda review (Chris)

Farewell and Thank You to Scot! Susan! Natalie!

2. Team transition (Chris)

Expected outcome: discuss current and new teams, make decisions based on the unique needs of each team.

3. Financial Best Practices (Michelle & John)

Expected outcome: review Finance Committee recommendations, forward for Council approval in July
Document: Best Practices Recommendations (password protected)

4. Membership criteria (John)

Expected outcome: revise draft documents, forward for Council approval in July
Documents: criteria | application | process

5. Other business (John)

5.1 Ebooks
        • Ebook subscription proposal from CDMC's Ebook Working Group
          Expected outcome: review report, develop recommendation for Council consideration in July
          Document: Ebook proposal (password protected)
        • DDA Short Term Loan price increase
          Expected outcome: discuss, determine next steps
          Background sent via email on June 3
5.2 Data sharing agreement
Expected outcome: review process, provide feedback

5.3 Update on EBSCO and Ex Libris discussion
See June 5 and 9 responses.

6. Alliance HR Host (Chris)

Expected outcome: discuss background and current status of investigation, review goals, determine next steps.

7. Executive Director evaluation (Chris)

Executive session, staff and guests are excused.

8. Summer Meeting and Council agenda (Chris & John)

Expected outcome: discus Summer Meeting, determine Council agenda
Council agenda to include
  • Potential visit with Oren Beit-Arie, Chief Strategy Officer, Ex Libris
  • SILS implementation update
  • Center of Excellence: review initiatives
  • Team changes
  • Membership criteria
  • Financial best practices, esp. reserve policy
  • Ebook recommendation

9. Updates as time allows (John)

  • Center of Excellence
    • Summit 3: process for migration, potential to avoid reimplementation of WCNavigator for C4
    • COE Leadership meeting & prioritization of other initiatives
  • Primo at UW
  • Sister consortia
    • WIN migration
    • CCRLS migration
    • Sage & resource sharing via Evergreen FulfILLment
  • WorldCat Discovery Services.  Future topic: potential for taking a group approach to working with OCLC
  • Response from ArchivesSpace Board (see Board email May 29)
  • Archive Engine West grant extension