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Board Meeting #32

February 28, 2014
9:00 am - 3:30 pm

White Stag/UO Portland
Room 150


Board
Chris Shaffer, Chair -- absent after noon
Jane Carlin, Chair-elect
Jay Starratt, Past Chair -- absent
Deb Carver, Treasurer (FY13 & 14) -- absent
Scot Harrison, Secretary (FY13 & 14)
Susan Barnes Whyte, Member-at-Large (FY13 & 14)
Natalie Beach, Member-at-Large (FY13 & 14)
Lynn Baird, Member-at-Large (FY14 & 15)
Merrill Johnson, Member-at-Large (FY14 & 15)
John F. Helmer, Executive Director (ex officio & non-voting)
Guests (by GoToMeeting)

For Ebook WG report
Linda DiBiase, UW and Chair Ebook WG
Jim Bunnelle, L&C and Ebook WG member
Kathi Fountain, Collections Services Program Manager
For final IMLS grant report
Erin Passehl-Stoddart, WOU and Chair of the NWDA Steering Team
Jodi Allison-Bunnell, NWDA Program Manger
For FY15 Budget
Debi Place, Business Manager
Agenda
1. Welcome & Review Agenda (Chris)
Chris will chair until noon when he needs to depart, then Jane will chair

2. Annual Report of the Ebook Working Group (Linda DiBiase, Jim Bunnelle, Kathi Fountain)
> 9:00 am guests join the Board via GTM
Expected outcome: brief presentation & discussion; Board recommendations for Council will be made in conjunction with
#4. Strategic planning and #5. FY15 Budget
Documents:
3. Recommendations from the National Leadership Grant from the Institute for Museum and Library Services (Erin Passehl-Stoddart, Jodi Allison-Bunnell)
> 9:00 amguests join the Board via GTM
Expected outcome:
brief presentation & discussion; Board recommendations for Council will be made in conjunction with #4. Strategic planning and #5. FY15 Budget
Documents:
4. Strategic planning (Chris)
Expected outcome: review Council, team, and Alliance staff input; develop recommendations on initiatives and committee structure.
Documents:
Council:
Survey: One library & one collection narratives (password protected)
Survey: Council priorities (password protected)
Team reports:
Assessment Team
Collaborative Technical Services Team
Collection Development and Management Committee -- Steering Team
Northwest Digital Archives Committee -- Steering Team
Shared ILS Implementation Team
Summit Planning and Operations Team
ED Report on Program and Team Structure
5. FY15 Budget (Chris, John, Debi Place available via phone as needed)
Expected outcome: revise and recommend Budget to Council.
Documents:
6. Setting Council agenda for March 13-14 (Chris)
Expected outcome: draft Council's agenda.
Document: none

  • Thursday
    • One collection discussion
    • Ebook report; Board recommendations
    • IMLS grant report; Board recommendations
    • Strategic planning, including input from Council, team, staff input; Board recommendations
    • Program/committee structure; Board recommendations
    • FY15 Budget recommendation
  • Friday
    • Decisions
      • Initiatives
      • Committee structure
      • FY15 Budget
    • SILS update

Future Board topics
  • Audit Best Practices: review Finance Committee report, develop recommendations and vote
  • Professional Development Award policies, funding, guidelines, etc.
  • Exploration of HR hosts (benefits, payroll administration) for Alliance staff
  • Revision to membership criteria and application