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Board Meeting #26

June 14, 2013
10 am - 330 pm

White Stag, Room 150

Portland, Oregon

Board
Jay Starratt, Chair
Chris Shaffer, Chair-elect
Betsy Wilson, Past Chair
Deb Carver, Treasurer (FY13 & 14)
Scot Harrison, Secretary (FY13 & 14)
Michelle Bagley, Member at Large (FY12 & 13)
Jane Carlin, Member at Large (FY12 & 13)*
Natalie Beach, Member-at-Large (FY13 & 14) -- by phone
Susan Barnes Whyte, Member-at-Large (FY13 & 14)
John F. Helmer, Executive Director (ex officio & non-voting)

* completing the term of Christopher Cox.
Incoming Board members
Jane Carlin, Chair-elect
Merrill Johnson, Member-at-Large (FY14 & 15) -- departing by 3pm
Lynn Baird, Member-at-Large (FY14 & 15) -- not able to attend
Staff
Debi Place, Business Manager (by phone)
Lynn Chmelir, SILS Implementation Manager
Guests
Kira Homo, DST chair (by phone)

Agenda



1. Shared ILS update (Lynn Chmelir)
10:00 - 11:00 am

2. Letter of Commendation to Cohort 1 Libraries (Jane Carlin)
11:00 - 11:15
Document: Letter

3. Financial topics

3.1 Budget report (Debi Place by phone)
11:15 - 11:30
Documents: Cover memoReport (Council login required)

3.2 Finance Committee Membership (Deb Carver & John Helmer)
11:30 - 11:45
"Membership ... will consist of the Treasurer, who serves as Chair, the Alliance Past-Chair, and at least one other person appointed by the Alliance Chair annually for a two-year term.
4. Digital Services Team final report (Kira Homo)
11:45 - 12:15
Kira Homo, DST chair, will join the Board by phone, as needed
Document: DST Final Report

Lunch

5. Strategic Planning Retreat (Chris Shaffer)
12:30 - 2:00
Document: Agenda

6. Name change (Jane Carlin)
2:00 - 2:15
Document: Proposal regarding a name change

7. NorthWest Academic Computing Consortium and joint presentation for 2014 November meeting (Jane Carlin)
2:15 - 2:30

8. Updates
2:30 - 2:45
  • Ex Libris EBSCO update (John Helmer)
  • ArchivesSpace update (John Helmer)
9. Executive Director evaluation (Jay Starratt)
Executive session for Board members only.
2:45 - 3:30