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Board Meeting #27

August 26, 2013
3:00 - 4:30 pm


Chris Shaffer, Chair
Jane Carlin, Chair-elect
Jay Starratt, Past Chair
Deb Carver, Treasurer (FY13 & 14)
Scot Harrison, Secretary (FY13 & 14)
Susan Barnes Whyte, Member-at-Large (FY13 & 14)
Natalie Beach, Member-at-Large (FY13 & 14)
Lynn Baird, Member-at-Large (FY14 & 15)
Merrill Johnson, Member-at-Large (FY14 & 15)
John F. Helmer, Executive Director (ex officio & non-voting)
Al Cornish, SILS Program Manager


1. Welcome (Chris)
2. Strategic Planning (Chris)
Expected outcome: update & discussion
  • Council feedback
  • Board Strategic Planning group work to date
  • Next steps
    • SA group meets on August 28
3. Shared ILS (John and Al)
Expected outcome: update, discussion, approval of Alliance COE Leadership Team and process for identifying one additional member.
  • Cohort 1 update
  • Cohort 2 update
  • Shared ILS Team
    • New Training Working Group
    • Discovery Working Group
  • Center of Excellence (COE)
    • Current draft -- password protected
    • Alliance COE Leadership Team:
      • John F. Helmer, Executive Director
      • Chris Shaffer, Board Chair
      • Betsy Wilson, Policy Team Chair
      • An additional individual identified by the Board
      • Al Cornish, Shared ILS Program Manager
    • Possible leadership meeting on October 21 or 22
  • Finance: Ex Libris invoice and fee collection, unfunded SILS costs (e.g., meetings, training, WorldCat Navigator integration)
4. 20th Anniversary
Expected outcome: update & discussion
5. Board topics for the future (as time allows) (Chris)
Expected outcome: update & discussion
  • Committee structure.  See current committees | current interest groups | description of committee structure.
  • Potential broadening of the charge of the SILS Policy Team to include CTST, other Alliance groups?
  • How do we ensure that we are developing shared practices to a sufficient extent and not diverging too much?
  • NWDA Cross-search and Context Grant (possibly scheduled for January Board meeting)
  • FY15 Budget
  • What else would Board members like to consider?
6. Updates (as time allows) (John)
Expected outcome: update & discussion
  • jfh off first three weeks of Sept for vacation and teaching a seminar for CBUC
  • Alliance staff: merit, reclassification, UO MOU, benefits and payroll admin alternatives
  • bepress
  • New member inquiries
  • EBSCO & Ex Libris
  • Lane County Tax
  • Ithaka S+R