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Board Meeting #14

2011 December 14
2 pm - 3:30 pm

Betsy Wilson, Chair
Jay Starratt, Chair-elect
Drew Harrington, Past Chair
Chris Shaffer, Treasurer (FY11 & 12)
Karen Clay, Secretary (FY11 & 12)
Vickie Hanawalt, Member at Large (FY11 & 12)
Jane Carlin, Member at Large (FY11 & 12)
Christopher Cox, Member at Large (FY12 & 13)
Michelle Bagley, Member at Large (FY12 & 13)
John F. Helmer, Executive Director (ex officio)

Guest: Scot Harrison, Council Liaison to Collab TS

1. Welcome & Agenda Review (Betsy Wilson)

2.  New Team Charges (Betsy Wilson)
Expected outcome: discuss, revise, and approve charges and membership. 
Background: Recall the Board's intention is to form the new SILS Preparation Team and Digital Services Team fairly quickly in order to sustain the momentum of previous teams.
  The broader question of SILS governance, a recurring Collab TS Team, etc. are expected to be discussed in early January 2012.
2.1.  Collaborative Technical Services
  • Debrief on Collaborative TS Symposium (Betsy Wilson)

The general consensus was that there was very good turnout for the symposium and it went well.  The attendees had a lot to say and most appreciated the chance to discuss the concepts and potential future models presented by the Collab TS Team.

The revised charge was endorsed by the Board.  

The last two dates in the timeline still need to be specified.  The Board discussed several potential members for the ILS Preparation Team, and agreed to consult with the Council for further suggestions. 

2.2. Digital Services Team (Chris Cox)
Document: draft charge and membership
The document, and the change from an ad hoc task force to a standing committee was endorsed with the understanding that all such standing committees are periodically assessed and a decision made about whether to continue the group, revise the charge, etc. 
3. Office Space Proposal (John F. Helmer)
Expected outcome: Board discussion, vote on recommendation.
Documents: Proposal, Budget

A question was posed regarding the conditions for terminating the lease with UO. Orbis Cascade would not want to be in a position where we are paying rent on two properties at once. The Board agreed with John Helmer”s recommendation that he seek email confirmation that UO agrees to this change but that no revision of the MOU is needed.  The Board approved the recommendation.

4. Shared ILS RFP (John F. Helmer)
Expected outcome: brief update, discussion as needed
Background: See December feedback on RFP text

The Shared ILS initiative is busy, moving ahead quickly, and benefiting from a group with a very good working partnership.  Under Natalie Beach”s leadership, communication with ‘sister consortia’ associated with Orbis Cascade Alliance members is going well and will be an important part of the initiative for the Board and Council to discuss important.  Selected Board members will provide feedback on the draft RFP.

Adjourn at 3:15 pm