Record numbers in Summit

Record numbers in the union catalog

Where to find local and central record numbers in the union catalog

Examples pointing out where the record numbers are displayed

How to search for local record numbers in the union catalog

Where to find record numbers

type of record number	where you find it
Summit (union catalog) bib. record #	top of bib. record, in the highlighted bar The number can be 8 or 9 digits (7 or 8 not including the check digit at the end). To use a short bib. record number, for example when Search input requires more characters, key a zero (0) as the 1st character.
local bib. record number	Summit record numbers before and after the Orbis-Cascade merger, Aug. 2003
		on the screen	keyed as full number or substitute "a" for check digit
	before 8/03	B16798077	.b16798077	.b1679807a
	after 8/03	B16798077	.b016798077	.b01679807a
		B102137845	.b102137845	.b10213784a
		B10230001x	.b10230001x	.b10230001a
	in the institution linking field ("local pac" field) at the end of the bib. record. Field label: INSTITUT'N. Marc tag: 945, subfield b. Remember that the check digit at the end of the record number is not stored; to retrieve the record in the local database, use the wildcard character "a" as you normally would. example: b1147515=.b1147515a
institution record number	in the institution linking field ("local pac" field) at the end of the bib. record. Field label: INSTITUT'N. Marc tag:945, subfield c. You see it displayed at the top of the Institution Record (summary of attached records). note: the record # is stored in this field without the check digit. caution! these record numbers start with "i" for institution record, just as item record numbers start with "i" for item. [Item record numbers are found in the item field (949) of the institution record.]
local item, order, and checkin record #	in the in the item, order, and checkin fields of the institution record

Searching local record numbers in Summit union catalog

Local bib., item, and checkin record numbers are indexed and searchable in the union catalog. Because these record numbers come from various systems and might be repeated, they are made distinctive by adding the institution code as the prefix. Remember, the local record number check digit (last character) is omitted.

bib. record # at GFU	B10044991
bib. record # in union cat.	9gfu0 b1004499

From the staff (technical) search menu, choose Z > LOCAL RECORD #

to find a specific local record, example: search 9gfu0 b1004499 and get to this record:

 B23376181                 BIBLIOGRAPHIC Information
 LANG: eng          LOCATION: 9gfu0    BCODE1: m          BCODE3: N
 SKIP: 0            CAT DATE: 11-10-94 BCODE2: a          COUNTRY: xx
 001     12306327
 005     19911205181016.0
 008     850725s1985    xx       b    000 0 eng dcamIa
 040     WBS|cWBS|dGFC
 090     RC567|b.P17 1985
 100  1  Palmer, Wayne C.
 245  10 Generalized hope, expectancies, locus of control, ...
 945     9gfu0|bb1004499|ci2503425|o1|sN

to find lots of records, using .b for bib, .i for item, etc.:

    Z > LOCAL RECORD NUMBER
     LOCAL RECORD # : 9wsu0 .b

 You searched for the LOCAL RECORD #: 9wsu0 b
 5000 LOCAL RECORD NOS found, with 5000 entries; LOCAL RECORD NOS 1-8 are:

  3209   9wsu0 B1015435  ................................    1 entry
  3210   9wsu0 B1015436  ................................    1 entry
  3211   9wsu0 B1015438  ................................    1 entry
  3212   9wsu0 B1015444  ................................    1 entry
  3213   9wsu0 B1015446  ................................    1 entry
  3214   9wsu0 B1015447  ................................    1 entry
  3215   9wsu0 B1015448  ................................    1 entry
  3216   9wsu0 B1015449  ................................    1 entry

More information on Institution Linking Fields and Institution Records

updated: February 24, 2006