Process for recording, reviewing, adopting, and posting committee minutes

1. volunteer takes minutes at meeting
2. sends minutes to chair
3. chair sends minutes to Alliance staff for review and distribution to committee only
4. staff opportunity to notify chair of issues, or correct technical errors
5. staff distributes to committee list, with deadline to notify chair of corrections

· If there are changes, chair instructs staff whether and how to make the changes, and notify committee that the change will be incorporated prior to approval, and everyone needs to see it because what if others don't agree with the change~~ they'll need an opportunity to comment on that, too just as with the original version

6. after deadline for review, chair calls for an electronic vote to approve the minutes
7. once approved, staff posts on committee's web page

Sample illustrating Minutes format

Template document to use for Minutes

last updated: April 22, 2004