Item Status Codes

Item status codes

Item status codes are shared by all Alliance member institutions, and are cooperatively adopted and defined.

STATUS LABEL IN SUMMIT

When the local item type is mapped to a Summit circulating itype (200 or 202): the label for that status code will display in the status box on a Detailed Holdings screen.
When the local item type is mapped to a Summit non-circulating itype (201): the phrase LOCAL USE ONLY will display in the status box.

Examples:

local circulating IType local status code and label Summit IType status displays in Summit as:

000 - AVAILABLE, CHECK SHELF, etc. 200 (circ) AVAILABLE

000 b AT BINDERY, BINDING, etc. 200 (circ) AT BINDERY

000 c CATALOGING, SEE CIRC STAFF, etc. 200 (circ) NOT AVAILABLE

000 y NEW BOOK, DISPLAY CASE, etc. 200 (circ) SPECIAL DISPLAY

000 m "MISSING" 200 (circ) MISSING

021 - AVAILABLE, etc. 201 (NON-CIRC) LOCAL USE ONLY

021 m "MISSING" 201 (NON-CIRC) LOCAL USE ONLY

Also see ... chart illustrating item status codes and display of holdings and status in catalogs and patron records

STATUS LABEL IN LOCAL OPAC

The label in the local OPAC may be more specific for the local system, as long as the purpose, or intent, will not be inconsistent with the label displayed in Summit.
Several status codes are unique to INN-Reach (union catalog) circulation systems; be sure to review how they display in the Central (Summit) [see section in table below] and local OPACs.

In the tables below,

TYPE

III standard: INNOPAC standard use

discretionary: defined by Alliance and member institution

system : INNOPAC system-supplied or supported

USED BY

System-supplied or system-supported codes and INNOPAC standard codes are, for the purposes of this table, "used" by all libraries (individual libraries may choose not to use the code, but the purpose and definition are the same for everyone). Some local (Alliance-defined) codes are shared by all libraries; others are shared by a few. Local codes are kept to a minimum, since Alliance members share a single set of codes to cover all uses.

table 1: Alliance consortium codes

Alliance consortium codes
code	Summit status label	type	used by:	notes, local uses
[blank]
-	Available	III standard	all
a	Not Available	discretionary		local labels such as On Courier, Faculty Office
b	At Bindery	discretionary
c	Not Available	discretionary		local labels such as In Cataloging, Being Moved, Catalog Review
d	Damaged	discretionary		local labels such as Damaged, Defective
e	Avail Online	discretionary		local labels such as Free Online, Internet, Electronic, etc. (see note below)
f	Not Available	discretionary		local labels such as Acq.Review, At Filming, Staff Review
g	Weeding	discretionary		local labels such as Weeding, Being Scanned
h	Not Available	discretionary		local labels such as ILL, OP Want List, Tech Services, etc.
i	Withdrawn	discretionary		local labels such as Withdrawn, Acct Billed, Ask Your Librarian
j	[not set up-reserved]	discretionary		Reserved for potential future use, to serve a "cluster" of similar uses. Contact Alliance.
k	Ask at Desk	discretionary		local labels such as Circ. Desk, Ask at Ref, Pre-Shelving, etc.
l	Lost	discretionary		local labels such as Lost, Missing/Search, Missing-Wdrw
m	Missing	III standard	all
n	Missing	system	all	local labels ex.: Billed, Overdue, Missing
o	Lib Use Only	III standard	all
p	In Process.	discretionary		local labels such as In Processing, In Cataloging
q	Not Available	discretionary		Use for special, transient circumstances, such as moving a collection, fire, earthquake, stored during construction
r	In Repair	discretionary		local labels such as In Repair, Mending Shelf, Being Replaced
s	On Search	III standard
t	In Transit	system	all
u	Not Available	discretionary		local labels such as Binding holds, Snag-TechServ
v	New Book	discretionary		local labels such as New Book Shelf, New Materials
w	Withdrawn.	discretionary
x	Replace/Order	discretionary		local labels such as Being Replaced, On Order
y	Special Display	discretionary		local labels such as New Book; Display Case, etc.
z	Missing	system	all
$	Missing	system	all
!	On Holdshelf	system	all

code e (Avail Online): Guidelines for Cataloging Electronic Resources suggests using code <e> for Free Resources, and for proprietary resources use the status code <-> with an Item Type (IType) code that maps to non-circulating (201) in Summit.

table 2: Special codes for INN-Reach

Special INN-Reach codes
Some of these codes are not essential for the union catalog. Codes designed for virtual items at local sites are added as a "stop gap", in case the code accidentally slips into Summit (when real items accidentally get status codes used in virtual items, through edit errors at local)
code	Summit status label	type	used by	notes, local uses
^	[reserve, INN-Reach]			see note for numbers 2-9 and 0
@	Off Campus	system	all
(	Summit Paged	system	all
#	Summit Received	system	all
_	Summit Re-Req'd	system	all
%	Summit Returned	system	all
&	Summit Requested	system	all
)	Summit Canceled	system	all
+	Renew Pending	system	all
=	Renew Denied	system	all
?	[reserve, INN-Reach]			see note for numbers 2-9 and 0
1	Summit Loan Req'd	system	all
2	[reserve, INN-Reach]			These codes will not be defined for Summit--reserved for future III use: numbers 0-9, ^, and ?
3	[reserve, INN-Reach]
4	[reserve, INN-Reach]
5	[reserve, INN-Reach]
6	[reserve, INN-Reach]
7	[reserve, INN-Reach]
8	[reserve, INN-Reach]
9	[reserve, INN-Reach]
0	[reserve, INN-Reach]

table 3. Codes uses for real (at Owning Site) and virtual (at Borrowing Site) item records

Codes maintained in local systems for INN-Reach circ.
Local codes used in real item records at the Owning Site.
code	Summit status label	type	used by	notes
@		system	all	required for Summit Borrowing. Local labels such as Off Campus, Summit Loan.
(	Summit PAGED	system	all	required for Summit Borrowing
Codes maintained in local systems for INN-Reach circ.
Local codes used in "virtual records" (i.e. the temporary item fields added to patron records and displayed as "virtual items" at the Borrowing Site)
code	Summit status label	type	used by	notes
#	Summit RECVD	system	all	required for Summit Borrowing
t	IN TRANSIT	system	all	required for Summit Borrowing
_	Summit RE-REQ	system	all	required for Summit Borrowing
%	Summit RETD	system	all	required for Summit Borrowing
&	REQUESTED	system	all	required for Summit Borrowing
)	Summit CANCELED	system	all	required for Summit Borrowing
+	Renew Pending	system	all	required for Summit Borrowing
=	Renew Denied	system	all	required for Summit Borrowing
1	Summit Loan Req'd	system	all	required for Summit Borrowing

updated: November 29, 2006

local circulating IType	local status code and label		Summit IType	status displays in Summit as:
000	-	AVAILABLE, CHECK SHELF, etc.	200 (circ)	AVAILABLE
000	b	AT BINDERY, BINDING, etc.	200 (circ)	AT BINDERY
000	c	CATALOGING, SEE CIRC STAFF, etc.	200 (circ)	NOT AVAILABLE
000	y	NEW BOOK, DISPLAY CASE, etc.	200 (circ)	SPECIAL DISPLAY
000	m	"MISSING"	200 (circ)	MISSING
021	-	AVAILABLE, etc.	201 (NON-CIRC)	LOCAL USE ONLY
021	m	"MISSING"	201 (NON-CIRC)	LOCAL USE ONLY