|
|
Contribution and Display Policy |
Adopted by the
Council August 12, 1994
amended Sept.
26, 1994, Aug. 18, 1995, January,
2004
Orbis Cascade Alliance member libraries
contribute and display records in accordance with the policy detailed below.
This policy does not address the availability of materials for requesting
through Summit Borrowing or interlibrary loan. Member libraries will contribute
and may display records for items that cannot be borrowed.
Contribution
All records in a local system that
represent items held or on order by a member institution are contributed to the
union catalog, Summit. Wherever
OCLC system numbers are available for the bibliographic entity, the OCLC number
is required in field 001 of the bibliographic record. If the institution cannot supply OCLC numbers prior to
loading records to Summit, the institution will develop a plan for adding the
numbers within a reasonable time, generally two years, in order to avoid or
reduce duplicates in Summit.
Examples of the kind of records
contributed to Summit include full cataloging from OCLC and other vendors,
non-MARC records, membership records, records for withdrawn materials, and
brief records for inventory or future full cataloging.
Records are
not contributed for:
·
items associated with
non-member institutions (e.g., public library holdings in a shared database)
·
materials owned or
prepared by individuals and loaned to the library for course reserve reading
(such as faculty copies, packets)
·
items borrowed from
other libraries through interlibrary loan to loan to an individual library
patron
·
non-library materials
inventoried or controlled by bibliographic records in the local catalog (e.g.
keys, rooms, equipment)
Suppression
All contributed records visible in the
public display of a local system are visible in the public display of Summit. Records locally suppressed are
contributed and suppressed in Summit.
Exemption from this policy
Requests for exemption from this policy
are presented to the Orbis Cascade Alliance Council for discussion and
are subject to Council vote.
Return to Technical and
Profiling Information
