Summit Catalog Committee-Steering Team

November 22, 2005

teleconference

Members attending in person:

[none]

Members attending by phone or videoconference:

all attending by phone: CWU-Daniel CannCasciato; L&C-Mark Dahl (Chair), Linfield-Jean Caspers, Pacific-Emily Asch, OHSU-Janet Crum, MHCC-Sharon Jackson, WSU-Marilyn Von Seggern. Alliance staff: Nancy Nathanson

Members not present:

 

Guests:

1.      Working group selection

With a few minor adjustments the Steering Team agreed to Dahl’s suggestion that the working group composition be approved as nominated.  A member of the Steering Team will act as convener and liaison to the Steering Team for each working group.  It will be left up to each group how to organize.

 

Nathanson will prepare a web page with working group composition and charge.  The Steering Team members on Working Groups will let nominees in their working group know that they have been appointed.

2.      Charge to working groups

The draft working group charge of 11/15/05 was reviewed.  The Steering Team discussion on working groups at their first meeting (9-28-05) will be referenced as background.  A change to the role of the Steering Team member on the working groups was noted.  Dahl will revise the charge and send it to the Steering Team.

3.      Time line for the committee’s work this year

With the next Orbis-Cascade Council meeting on July 14-15, 2006, Nathanson suggested dates for Summit Catalog Committee and Steering Team meetings and for working group report deadlines.  The group agreed to March 15 as the deadline for working group reports.  The Summit Catalog Committee will meet in mid- to late April; preparation for that meeting will begin in February.  The reports should be posted 1-2 weeks before the SCC meeting. 

 

Nathanson suggested some issues for discussion at the SCC-Steering Team meeting in January or February:

Rules or policies for record contribution

Ongoing education/training/support

Quality control

Working group reports

4.      Report from liaisons

Nathanson will contact Oregon Institute of Technology about appointing a representative for the Summit Catalog Committee.  She noted that it may be good to reiterate that member libraries can send questions and concerns to the Summit Catalog Committee.

5.      Next meeting time/date/topic

The next Steering Team meeting will be scheduled in December for a January or February meeting date.

6.      Additional items/issues

Nathanson described visits she, John Helmer, and Greg Doyle had made to Southern Oregon University and Oregon Institute of Technology.  The agenda was a presentation about the Alliance and its programs, a more intensive meeting to talk about the catalog and borrowing, and an open meeting for staff from different areas to talk about all aspects of the catalog.  Turnout to these meetings was very good.

 

Some topics that were discussed were record contribution policies and master record owner responsibilities.  Staff are indicating that they would be interested in regional meetings to talk with their peers and the Alliance about cataloging.  After some discussion it was decided that Nathanson will set up a survey to get more input about regional training meetings, what topics should be covered, and how far people are willing to travel.  The Steering Team will discuss the survey via e-mail.

 

Agenda items for a Steering Team January or February meeting are record contribution and cataloging quality issues, regional catalog meetings, and progress reports from the working groups. 

 

Action items—

  1. Revise the charge to working groups and send it to the Steering Team (Dahl)
  2. Contact institutions’ members on working groups to let them know they are appointed; provide the group’s charge (The Steering Team members on working groups)
  3. Draft survey questions on regional training sessions (Nathanson)
  4. Organize a Steering Team meeting for early 2006 and a Summit Cataloging Committee meeting for late April (Dahl; All)
  5. Send draft of minutes to Dahl and Nathanson (Von Seggern)

 

Minutes prepared by:  Marilyn Von Seggern

approved Dec. 8, 2005