Summit Catalog Committee – Steering Team

February 3, 2006

teleconference

Members attending in person:

Members attending by phone or videoconference:

CWU-Daniel CannCasciato; L&C-Mark Dahl (Chair), Linfield-Jean Caspers, Pacific-Emily Asch, OHSU-Janet Crum, MHCC-Sharon Jackson, WSU-Marilyn Von Seggern. Alliance staff: Nancy Nathanson

1. Status reports from working groups

a. Electronic Resources - -  Janet: 

They have a listserv established for discussion, they are using a wiki for their report writing and have a survey almost ready to go as a means of gathering input.  Topics they are looking at include 001 field issues, ebooks, and link resolvers.  Andrea Peterson (WWU) is working on a paper regarding linkresolvers and record contribution.  They are also looking at integration issues between the local and the union catalog.

b. FRBR - - Sharon:

They have had telephone conference meetings; A committee member, Robin (L&C), has established a basecamp project management program for their tracking of work.  The committee has a different window of work than the others in that III has tabled their product development at this time.  III is waiting until the publication of RDA, the revised AACR, in 2008.  We discussed how the could proceed.  Members of the working group are willing (at this time) to continue to participate and monitor the issue as RDA is developed.  They might make a report that is along the lines of a status of FRBR and RDA and what it's possible impacts might be for Summit.  Mark mentioned the report [ http://libraries.universityofcalifornia.edu/sopag/BSTF/Final.pdf ] from the UC system, that could be of interest as well.

c. Search Engines - - Marilyn:

They are producing their report via a Wiki; they have discussions going regarding participation in OpenWorldCat, Search Engines and harvesting, and library and user education issues.  Some of the topics being discussed are the use/application of open URL resolvers in Summit.  They will be investigating how that issue is approached by different consortia nationwide.  We discussed the impact (negative as far as response time) harvesting can have on a catalog.

2. Meeting with Alliance Council Executive Committee

The next meeting the steering committee will have is on March 8th.  We'll be giving a brief report to the Council's Executive Committee.  Location appears to be WSU Vancouver.  [ Cf. Council Calendar]  Mark will prepare the overall report, and will contact the leaders of the working groups for information on their progress.

We agreed to include in the report all members of the working groups as well, to reflect their participation and work on the issues.  All steering committee members except Emily indicated that as of Feb. 3, they could make the March 8 meeting.

3. Liaison reports

Most of us have had no contact as yet from the libraries to whom we are liaisons.  Mark mentioned an item that might have an impact on us, the LDAP module (authentication).  He asked if Alliance central folks could assure that it will work in Summit.  Nancy will take that forward.

NN: Update from III: 2006 Limited Edition:  "External Patron Verification (LDAP) will be enhanced to work with INN-Reach patron verification."

Also, someone asked if batch requesting by a patron could happen, rather than having to identify each time he/she requests an item.  Nancy suggested that this a topic for the Summit Borrowing Committee and that they have already identified it as an enhancement request.

4. Review results of survey on holding regional meetings (Nancy N.)

Nancy said that overall the idea of regional meetings was favorably received.  The survey on Regional Meetings has 29 responses; not a whole lot, but a fairly broad spectrum is represented.  What she concluded was that (1) the idea is welcome, (2) cover a lot of topics, and (3) allow enough time, don't cut it short.  She thinks that a possible first session wouldn't occur before May 2006.  She will be sending us outlines as she begins developing the sessions. 

5. Title indexing (filing) problems and other quality control issues (Nancy N.)

We committed to contacting our liaison libraries and have them review the quality control ideas page on the Summit site:

Also, we briefly discussed the issue of master record ownership and overlay priorities as something to revisit later.

6. Review kinds of records contributed to catalog and, as appropriate, prepare policy changes or additions to recommend to Council (Nancy N.)

(a)order records;  (b)special collections;  (c)electronic resources, serials; (d)electronic resources, books; (e)ERM records; (f)other categories?

We had a brief discussion on these issues as a whole.  Nothing concrete forthcoming from this meeting.

7. Full Meeting in April

Our Summit Catalog Committee full meeting is scheduled for April.  We will confirm a few dates when we (Steering Committee) can make it, and then ask the rest of the committee which of those dates work best for the most of them.

8. Topics for March meeting

Topic for our next (March) meeting:  working group updates and status report; issues to look at next year; any other ides, email to Mark.

Minutes prepared by:  Daniel CannCasciato

approved: Feb. 28, 2006