001 field: patterns for non-OCLC records

In 2007 a working group developed recommendations to reduce duplicates in the Summit union catalog. This document provides information to help members as they profile and load records from sources other than OCLC.

For background and more information also see:

Discussion paper: Ebooks--Catalog records from vendors; Matching and merging records; Standards

Batch loading records from vendors

Summit Catalog Committee-Duplicate Record Reduction Working Group report Feb. 2007

Patterns for 001 numbers

For any kinds of records not shown in these tables, contact Alliance staff, and provide the following:

• name of set (e.g. Making of Modern Law)
• source (vendor) of MARC records
• location and content of vendor record number in 035 or 001 field
• notes, series, or author fields that identify the set

001 prefixes used for loading records to local system and Summit (sorted by prefix)

Find your collection here. Then for more information see 001 prefixes sorted by collection or series or local projects.

Rows shown in light gray are in review, or not Summit standard. Before loading records, consult with Alliance staff.

001 or prefix instructions	collection or series	status
aas	Early American imprints	Summit standard
ade	eBooks@Adelaide	(being considered for Summit)
afso	American film scripts online	(being considered for Summit)
bkb	Books24x7	Summit standard
bks	Books24x7	Summit standard
ccn	Cassidy set of LEXIS/Westlaw records (?)	Summit standard
ctrg	MOML collection?	[being removed]
ESTCN (or ESTCT or EESTCW)	Eighteenth century collections online (ECCO)	Summit standard
ewu		local project
gp		local project
HEB	History e-book project	Summit standard
moa	Making of America (Cornell University Library)	Summit standard
moml	The Making of Modern Law Digital Collection	Summit standard
pct		local project
r		local project
rec		local project
rid		local project
ssj (and ssjb)	Serials Solutions	Summit standard
WALO		local project
WASSTE		local project
wln		local project
WLN//		local project
wlnx		local project
wsu		local project

001 prefixes used for loading records to local system and Summit (sorted by collection or series)

Rows shown in light gray are in review. Before loading records, consult with Alliance staff.

	source	prefix and example	members
American film scripts online	Alexander Street Press	afso	UW
Books24x7	Books24x7.com	bkb or bks 001 bkb00001672 001 bks00014870	Clark, OHSU, TESC
? Cassidy set of LEXIS/Westlaw records		ccn	Will and UO
[many; various]	Serials Solutions	ssj or ssjb 001 ssj0001736 001 ssjb212918	CWU, LCC, PSU, Seattle U, TESC, UW, Whitman
Early American imprints	Readex Microprint [American Antiquarian Society]	aas 001 aas99000354	L&C, OSU, Willamette [Reed: license prohib.]
eBooks@Adelaide	University of Adelaide. Library. Electronic Texts Collection	ade	UW
Eighteenth century collections online (ECCO)	English Short Title Catalog [Gale]	ESTCN or ESTCT or EESTCW 001 ESTCN11378 001 ESTCT87544 001 ESTCW21936 note: # is based on the English short title catalog numbers and is identical to microform record #. append "e" at end of #?	UO, UW
History e-book project	University of Michigan?	HEB 001 HEB02638	Clark, Pacific, Reed
Latin American women writers	Alexander Street Press	[records not yet ready. Jan.08]	UW
Literature Online - LION US	ProQuest	002 lionZ000755800 002 lionON0526	UW PSU
Literature Online - Poets onscreen	ProQuest	see LION	PSU, UW
Literature Online - Reference US	ProQuest	see LION	PSU, UW
Making of America (Cornell University Library)	Cornell University Library MOA Collection	moa 002 moaNIC2847207 035 (NIC)notisARN7566	UW (for monographs; using serials solutions "ssj" for journals)
Making of America (University of Michigan)	University of Michigan,  Digital Library Initiatives	moa 002 moaAJH1964 note: The stable number is to be found in one of the 035 fields with some kind of prefix containing "moa": 035 (dli)AJH1964 035 (dli)moaAJH1964	UW (for monographs; using serials solutions "ssj" for journals)
The Making of Modern Law Digital Collection	Thomas Gale?	moml 001 moml11907466	UO
Microlog British Columbia	Micromedia, Ltd	? 002 canbc0000464724 035 (CRI )3834496	UW
Microlog Canadian non-depository federal documents	Micromedia, Ltd	? 002 canfed0000125755 035 (CRI )3682128	UW
cis	MyiLibrary	?	PSU
North American women's letters and diaries	Alexander Street Press	? 002 nawldASPS00000463	UW
University of Michigan historical mathematics collection [dup records in Summit]	U of Michigan Digital Library Services	002 ummathABN2404	UW
		035 (DLS)UM-math ABN2381	OSU
Women advising women [microfilm]		510 4 ESTC (RLIN),|cESTCN69738	UW

Local projects

project		001 or prefix instructions	members
		ctrg	UO
		ewu	EWU
		gp	CWU
Maps	(local cataloging via ERM)		WSU
		pct	UW
		r	OSU
		rec	WSU
		rid
		WALO	UW-Law
		WASSTE	WSU
		wln 001 wln89200540	WSU
WLN records remaining unmatched from OCLC		WLN// 001 WLN// wln82041128	Whitman
		wlnx	Walla Walla U
		wsu	WSU

Record sets available with OCLC # and matching in Summit

	source	001 and example	members
American Periodical Series [microform]	University Microfilms	use OCLC# 001 3883201	OSU, TESC, UP, UW, WSU
DRAM (Online service) [Database of recorded music]	OCLC	use OCLC# 001 159934754
LLMC-digital	Law Library Microform Consortium		UO, UW-Law
Oxford reference online			Maryl, Reed, SU, UW, Willamette, WWU

Record sets matching on ISBN

	source		members
ACLS Humanities E-Book		020 9780814758472 (E-book)	SU, UW
World Bank e-Library		002 wbnk9780821358412 note, dup or diff rec's UW, e.g. 9was0|bb5187108|ci19159015|sN 9spu0|bb1175455|ci19383938|sN 9was0|bb5802266|ci23009928|o1|sN	L&C, OSU, PCC, SPU, UW, WSU, WWU

Instructions

Use 001 field for system number

When the vendor supplies a stable record or "system" number that is unique to that bibliographic record and the same for each customer, use that number (with the appropriate prefix) for the 001 field. This number will be used to match to the same record purchased and loaded by other Alliance members.

How does the vendor # get into the 001 field?

When making arrangements with a vendor to supply records, describe how you want the number to be used in the 001 field, including instructions for MARC tag 001, indicators (if applicable for your database), and prefix. You may have the option to retain the number in another field such as 035 (local system #) and copy it to the 001.

If the vendor is unwilling to put the number in the 001 field, you can use a MARC loader, MarcEdit, or similar program for editing MARC records in batches. (Members adding or fixing 001 fields after loading: [to be supplied] )

Use a prefix with the system number

Be sure to add the established prefix from the chart below to the system number. The prefix ensures that the number will not duplicate a legitimate OCLC record number.

Caution: use an appropriate MARC loader (load table).

Watch for the following problems:

1. "ocm" or "ocn" prefix should not be included with any OCLC or non-OCLC number

2. The default for MARC loaders is usually set to strip alpha characters that precede numeric characters (such as ocm10048792). If the MARC loader rejects records that begin with an alpha character, try one of the options to solve the problem:

use a different MARC loader

design a new MARC loader

purchase a new MARC loader from III

"fool" the system by creating MARC records that begin with some numeric character such as the number 1 or 8 or 9, load the records to your catalog, then delete that initial numeric character using a MARC edit program (contact Terry Reese) or Global Update.

example:

Using prefixes for local numbers? Members may be using prefixes for local projects or categories of records. While these records are not expected to match others in the union catalog, the number could match a record from another member that has happened to use the same prefix; in that case, the records will match and merge. Prefixes being used for local purposes are recorded here.

updated: February 7, 2008