Electronic Resources Introduction

There is a great deal of information to be found on the website.  The direct URL is http://www.orbiscascade.org/staffhome/ERCindex.html

For more detailed material regarding new products, ordering, investigating, please see the document titled “CER Workflow Report to Council April 2002” and linked to the historic website.

Listserv

There are three (3) lists that support the work of the Electronic Resources Committee and is open to all staff at member institutions.  A protocol for the subject line has been created (the item titled “listname” is automatically inserted by the listserv program):

            [listname] FYI-VENDOR NEWS (for those items that are from vendors – updates, schedule changes, access issues, etc.)

            [listname] FYI-NEWS (for other types of information that is of interest to the group)

            [listname] **Response Requested** (for those items requiring attention, usually renewals)

            [listname] **New Product**

            [listname] **Renewal Processed** (for those purchases that have been completed)

 

Renewals

Renewal of resources does not cover changes of vendors.  In order to change vendors, the Committee may wish to review the resource, as it is offered by other vendors, up to six months prior to renewal. Central staff handles renewals according to a renewal calendar, also linked from the website. 

• Two to three month prior to renewal, the vendor is queried regarding pricing
• An announcement is made to the list notifying of the pending renewal.
• Includes last years pricing and participation
• Includes information for the current renewal
• Gives deadline for response (usually 2 weeks).
• Gives opportunity to add or drop.
• Non-response is an automatic commitment.
• Each committee member (institution representative) is responsible for monitoring the ER list carefully for renewals.
• Should that person be absent for more than a day or two, they will need to have another individual who can monitor the list for them and keep them apprised.
• Items that are vendor-billed are generally not centrally renewed.
• Vendor automatically renews, applying the originally negotiated price structure.
• Exceptions exist where central staff gathers intent to renew and forwards participation to the vendor.
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Licensing issues

Not all resources are centrally licensed.  You may wish to review some licensing documentation also located at the website.