Example Report

Report to Orbis Cascade Alliance Council

June 1, 2010

Prepared by: [name primary author(s)]

Executive Summary

This report is the culmination of the group’s work over ## months to evaluate the xxx and consider ways to zzz.

The group reviewed …..

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The group found that ….

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Recommendations

1. Increase visibility on member campuses. Purchase 35 Orbis Cascade Alliance flags, one for each member library with a few spares for new members and could also be used at conferences, etc.

2. Reach out to library organizations. Produce a short report, in the style of a corporate annual report, and request mailing lists from organizations for direct mail to members.

3. Help members market Summit. Once a year prepare original artwork and text as required and make arrangements with manufacturers to produce products for members to use at library and non-library service points. Certain materials may be produced for purchase by members.

 

Process and Background information

(Committee charge and list of members forwarded separately)

Over the course of ## months the committee worked on xyz.

• number and dates of meetings number and dates of meetings number and dates of meetings number and dates of meetings number and dates of meetings

• how email or other means were used to exchange information or make decisions outside of meetings. Information about how email or other means were used to exchange information or make decisions outside of meetings.

• whether the group divided into sub-groups of persons or individuals, and whether their work and recommendations were autonomously developed or subsequently adopted by the full group

• whether and how other committees, task forces, or individuals in Alliance and outside of Alliance were consulted. Information about consulting other committees, task forces, or individuals in Alliance and outside of Alliance. Information about consulting other committees, task forces, or individuals in Alliance and outside of Alliance. Information about consulting other committees, task forces, or individuals in Alliance and outside of Alliance.

• Other kinds of background information continues here background information continues here background information continues here background information continues here background information continues here background information continues here background information continues here background information continues here background information continues here background information continues here background information continues here.

Findings

• existing or former Alliance, Orbis, or Cascade reports, policies, or procedures used for background

• Ideas considered, original to the group and/or considered or implemented by other organizations or libraries

• more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings

• more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings

• more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings more findings

 

Recommendations

This section may begin with a discussion of the general courses considered, why some option(s) proved better, easier, more affordable, etc. It may include an indication of the strength of support for the recommendation (unanimous, most agreed or can live with it, or it was a very a close call).

To enable efficient processing of action items, repeat the recommendations in the same order listed in the Executive Summary. Include more detail, including why, options considered, projected costs for consortium or individual members (direct or hard costs, and indirect costs such as increased time for …)

1. Increase visibility on member campuses.

Purchase 35 Orbis Cascade Alliance flags, one for each member library with a few spares for new members and could also be used at conferences, etc. The committee heard that some members may need more than one flag, for example, those with branch or satellite campuses such as George Fox and Washington State University.

Projected cost: under $4 million.

2. Reach out to library organizations.

Produce a short report, in the style of a corporate annual report, and request mailing lists from organizations for direct mail to members. Organizations would include state library associations in Oregon and Washington, NAPCU, Big 10, xxxxx

Cost: About $1,325 to produce and mail, not including staff time.

3. Help members market Summit.

Once a year prepare original artwork and text as required and make arrangements with manufacturers to produce products for members to use at library and non-library service points. (Examples: balloons, bookmarks)

Cost: recommend budgeting $1,500

Certain materials may be produced for purchase by members. (Examples: materials costing more than $200 per member, such as batches of or pens or pencils, book tote bags for distribution to faculty and students, or materials ordered for specific individuals such as shirts or caps)

Cost: none to consortium other than staff time.