ERC ST 060918Electronic Resources Steering Team
September 18, 2006 Teleconference
Members Present: Diane Carroll, OHSU; Carrie Fry, Seattle Pacific; Joanna Haney, Lewis and Clark (chair); Teresa Hazen, Mt. Hood CC; Laurel Kristick, Oregon State; Donna Packer, Western Washington
Members not present: Greg Doyle, Orbis Cascade; Lee Keene, Whitman
Guests: None
1. Joint ER/CDMC meeting agenda & minute taking assignments: Joanna
Joanna gave a brief overview of the agenda for the upcoming October 6th joint meeting between the ERC and CDMC. Laurel, Teresa, and Carrie volunteered to take minutes.
Decision: There should be only one set of minutes from the joint meeting and volunteers from both committees would be assigned sections of the agenda in which they would be responsible for. Joanna will connect with the chair of CDMC to coordinate minute takers on their end.
Additionally, all steering team members are tasked with listening throughout the day for ideas ERC might need to follow up on for future projects and agenda items.
2. Federated Search Software: Joanna
This item is no longer on the agenda for the October 6th meeting due to the inclusion of an e-journal panel instead. However, it is an agenda item here because committee members expressed interest in the software during the spring 2006 meeting.
Discussion: The Steering Team discussed if this is still an important item for ERC members as well as if this is even the proper place for such a discussion. Consensus is that this group is appropriate to discuss federated searching software. A survey was suggested with the spring 2007 ERC meeting as a target date to discuss further. Innovative’s federated searching software integrated into the Web OPAC may be out next year so Steering Team members will keep an eye on the development of this product.
Decision: Tentatively to be put on the agenda for spring 2007 and incorporated into a January survey to members.
3. ERM Interest Group: Diane
A small portion of the Alliance has this product and the question was brought up as to whether there should be an ERM product interest group in the Alliance or might this be better suited for NWIUG. There looks to be more sessions on ERM this year at NWIUG than in years past, which is encouraging.
Decision: No ERM interest group would be formed at this point since there are only a few member institutions that have purchased the product and NWIUG will be focusing more on the software. However, inclusion in the January 2007 survey would be helpful to find out if there is significant interest in this proposal.
4. Consortial licenses and standardized language: Diane
This was determined to have been an item brought up within the context of the Nature license discussions from this past academic year and didn’t need further clarification or discussion.
5. Raising user awareness level of Terms and Conditions of license agreements: Joanna
Background: Joanna brought this agenda item up to the Steering Team partly as a result of a project Lewis and Clark hopes to start working on and partly from a similar project that OHSU has just completed.
Discussion: Diane explained the project that OHSU has spent many months working on, namely making accessible to both the user and library staff (particularly in ILL) the various Terms and Conditions of license agreements of electronic resources. This has been accomplished in a variety of ways including through electronic reserves and links from the OHSU library web site. In some cases the original legalese is retained and in other cases re-written, simplified language was used to explain the Terms and Conditions. Much of this work was done using ERM. Vendors were very appreciative to have this information made public to the users and Diane checked with them to make sure wording was correct before making it public. The Steering Team discussed the appropriateness of disclosing this information to its users with the consensus being it is the right thing to do but a lot of work to accomplish.
Action: The Steering Team will include this on the January survey as a means to ascertain if there is interest in talking about procedures, best practices, and ways to accomplish raising the user awareness level of Terms and Conditions of license agreements.
Meeting adjourned at 1:40. The next scheduled meeting is October 16, 2006 from 1:00 – 2:00 PM.
Minutes submitted by Teresa Hazen, September 18, 2006 Approved: Joanna Haney, Chair October 2, 2006
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