ERC ST 060215Electronic Resources Steering Team Conference Call Members attending by phone: Joanna Haney (Lewis & Clark), Diane Carroll (OHSU), Heather Whipple (Reed), Carrie Fry (SPU), Emily Miller-Francisco (SOU), Susan Hinken (UP), Tim Jewell (UW), and Greg Doyle (Orbis Cascade staff) 1. Approve minutes of May 2005 meeting
Approved with changes. Tim will send them to Greg for posting.
2.
Set meeting date for April/May/June 2006 The results of the survey were as follows: April 19 —22 April 21—23 June 2—20 June 5—21
We chose April 21 since the most people could attend that date. Greg will make sure that date is feasible and then Tim will notify the committee members.
3. Discussion: Should we provide access to the PowerPoints and other documents that were distributed at the May 2005 meeting and mentioned in the notes?
Diane didn’t want vendors to be able to see the information. However, now Greg can put it under password protection. So this information will be posted. Diane requested that Greg also make them “read only.” Greg/Tim will notify the list.
4. Discussion: Will ER-ST meet with the Collection Development and Management Steering Team (CDM-ST) at the 3/8 meeting with the Executive Council (EC). What will our basic agenda be after the morning meeting and lunch with EC?
Greg is working on the annual report and will send it out to us in the next few days. We can use this as a basis to talk to the EC.
We will talk to
the CDM-ST about the big joint meeting in the fall and our other mutual
interests. We will need to meet right after lunch since the room that’s big
enough for both groups won’t be available after
The Summit Catalog Steering Team is also interested in meeting with us to discuss electronic resources and link resolvers. Unfortunately we won’t have time. Perhaps we can do a conference call with them instead. Joanna will check in with Mark Dahl, their chair, to get more details.
For our own meeting, we need to prepare for the spring meeting. If there’s time, we can talk about the fall.
5. Brief summaries of phone calls to ERC members:
Common themes:
Possible topics for the spring meeting: · E-books, especially reference e-books (perhaps a discussion of when reference books should be online and when they should be in print) · E-journals, especially packages under consideration and statistics (Greg would also like to talk about the ACS situation.) · E-resources statistics · Internal processes for handling e-journal purchases · Timing of e-journal and e-resources trials and decisions (particularly in terms of budget timelines) · Share our knowledge (people could share things that they’ve done at their libraries or Greg could talk about his “tricks of the trade.”) · Start a user group for ERM · Opportunity to touch base with others
Commendations · Greg is great! Several people mentioned how much they appreciate having Greg in that position. He communicates well and he’s effective. People who were on the old Orbis committee before there was a centralized person were particularly appreciative. · Several people appreciated the individual contacts from Greg/members of the steering team. · Some people think communication is going well. · Some people said that they like seeing the agendas beforehand and being able to provide input.
Suggestions for improvement · Some felt overloaded by the number and shortness of the trials. · Some liked the format of the old Orbis meetings. · Several said they wished we could get together more often. Some suggested meetings among smaller regional groups. Some thought it would be helpful to have centralized vendor trainings. · Some would like better communication from the steering team. Others find us superfluous or don’t understand our role. Perhaps we could communicate our role better.
Suggestions for future directions · Consider purchasing joint purchase of an Open URL server? · Purchasing e-journal packages can have broader implications than purchasing databases, and often involves a wider range of staff at each library. Because of that, we should consider how e-journal packages should be purchased in the future and what the ERC and ERST’s roles should be. How do individual institutions handle the process? · Consider new products: Films for Humanities, shared audio collection, shared digital photographs, shared e-book collections, and Art Museum Digital Gallery.
6. ERC members leaving the committee; new members for ER-ST
As noted earlier, Faye Chadwell may not continue on the ERC, and UO may appoint a substitute. Tim’s moving into a different position at UW so Diana Grover will probably take his place on ERC. He’ll still be chair until July. |