Minutes/Meeting Notes
Electronic Resources Steering Committee
January
18, 2006
Teleconference
Attending by phone: Tim Jewell, UW, Chair; Greg Doyle, Orbis
Cascade staff; Joanna Haney, L&C College; Diane Carroll, OHSU; Susan Hinken, UP; Carrie
Fry, SPU; Heather Whipple, Reed; Emily Miller-Francisco, SOU
1. Approval
of Dec. 21st minutes. Approved as distributed with no additional
corrections or changes. Greg will post.
2.
Greg:
update on initial talks with Wiley for an e-journal package.
Greg provided a summary of his
discussions with Wiley on a possible package deal, which was subsequently
provided via e-mail to the ERC list Jan. 23d as follows:
I've been having discussions with
Wiley about an ejournal sharing agreement
for Wiley Interscience. We have a meeting with
Wiley representatives
scheduled for Monday,
February 13, 2006 at 10:00
at OHSU. Anyone with an
interest in the Wiley proposal is invited and encouraged to attend the
meeting. I'll post details about the meeting, but the date and time are
firm.
The major advantage of coming to agreement with Wiley is the ability of the
participating libraries to share access to all titles subscribed to by the
group. Backfile access would be 1997-.
The minimum participation level needed for the agreement is commitments from
libraries that equal 50% of the total EAL value of the Orbis Cascade
Alliance 2005 subscriptions. The EAL value is calculated by Wiley as
$690,430, so the combined subscriptions need to total of minimum of $345,215
in order to make this a go. You can see what each library is spending
here:
http://www.orbiscascade.org/private/OrbisEAL3.xls
(user name and password
are the same as the ones to get into the list archives; email me if you need
it).
You'll note the absence of Univ of WA, Washington St Univ, Oregon
St Univ,
and the University
of Oregon on the
spreadsheet. That's because they
currently participate in a GWLA agreement with Wiley. If participation by
the remaining Alliance
libraries hits 70% of the EAL value ($483,301)the
participating libraries will have access to the titles subscribed to by UW,
WSU, OSU, and UO as well as any titles subscribed to by the group.
OHSU is also missing due to a confidentiality clause in their license with
Wiley, but their subscription dollars are calculated in the EAL fees.
The combined EAL fees for OHSU, PSU and Reed hit the 50% level, and these 3
libraries are interested in the proposal, so there is reason to believe the
proposal is worth pursuing.
The terms being offered by Wiley are summarized in a password protected
document here:
http://www.orbiscascade.org/private/OrbisCascadeproposal06.doc
Note that these terms are still open for negotiation, so don't assume these
terms are the real deal. They might very well change.
3.
Annual report and March 8th Executive Committee meeting
A brief (1-2 page)
annual report should be provided by Tim as soon as possible, but that probably
won’t be done until after ALA
midwinter. The report should cover the 2005 calendar year. Greg will not be
providing a separate report. After some discussion, the following topics were
identified for inclusion:
Brief summary of May 2005 ERC
meeting (E-journal packages, E-book Forum, Communication issues discussion,
etc.)
Subsequent detail on E-journal
packages, including Springer/Kluwer and Elsevier
Cost sharing – especially issues
identified through the ABC-CLIO discussion such as nonmember participation and
cost allocation.
Communication issues – survey
results, etc.
Future meetings – likely April/May
ERC, and possible Fall joint meeting with CDMC
Greg confirmed after checking with
John Helmer that ERST and CDMC will each be meeting with the Executive
Committee on March 8th (rather than the 9th, as initially
discussed). After some discussion, it was agreed that ERST would not meet
separately before meeting with the Executive Committee (that meeting should
start at 10:00, making it
impractical to meet beforehand) but would meet following the Executive
Committee meeting/lunch. If time and interest permit, we might try to hold at
least a brief joint meeting with the CDMC to discuss the possible joint Fall meeting.
4.
Draft call for volunteers to plan joint fall meeting with CDMC (see
below)
Primary conclusion reached was
that May is too soon to plan and hold a major meeting that might have 50-60
attendees, and that Fall would be more realistic.
However, a Spring ERC meeting would be valuable and reasonable to put together
(and thus the possible Fall joint meeting would not
take the place of the separate meeting, as suggested by the draft call for
volunteers). A planning group of about 5 members, with 1 member each from the
CDMC and ERST, and remainder from membership at large, seems about right.
During discussion of both the spring ERC and fall joint meetings, the following
topics were identified:
o E-journal
package review (current and new)
o E-archiving
(there will be an ICOLC panel that should yield some interesting information
and discussion items
o E-resource
management in general and license expression/summarization for ERM in
particular
o How
members are handling “free” e-journals (OCLC union listing, other options,
etc.)
o Communication
options: use of blogs, RSS feeds, Wikis,
etc.
It was also noted that there will
be no Timberline acquisitions conference this year, so no need to coordinate an
ERC meeting with that.
5. Phone calls from steering
team to ER committee members
Joanna Haney noted that ERST had
agreed to make an outreach phone contact effort to check with ERC members on
how things are going. It was agreed that Greg would first put out a Zoomerang survey – which will include possible ERC meeting
dates in April, May and June -- and summarize results, following which ERST
members would each contact specific ERC members (details to be provided by
Joanna). Contacts should take place during the first couple of weeks of Feb.,
so results can be discussed by ERST during the Feb. 15th conference
call.
6.
ALA midwinter
sessions and vendors to cover (if any).
Greg will not be at ALA this time; Tim will
be meeting with our new Elsevier rep and will provide impressions to Greg.
Minutes: Tim Jewell
=======================================================
Dear Electronic Resources and Collection Development and Management
Committee members:
The Steering Teams of both our Orbis Cascade Alliance committees believe that
we have many interests in common. It seems like a joint meeting of both
committees would be a good idea, so we are proposing that we meet jointly in
the fall of 2006. This joint meeting would take the place of the annual
meeting for both committees.
We envision talking about topics like electronic journals, package deals,
collaborative archiving strategies for both print and electronic information
(LOCKSS, Portico, the shared print repository, etc.), serials holdings and
formats in Summit,
and strategies for cooperative collection building. Each committee would have a
chance to make progress reports on its projects and share information about its
future initiatives. The Alliance
has
some funding to bring in a resource person if that seems like a good idea.
Arranging a full-day session for over sixty people will take some good
planning. In order to have this joint meeting, we need an organizing
group from the membership of both committees. We are therefore soliciting
volunteers from both committees to serve on a planning task force.
Please let your chair, Tim or Lynn,
know if you are interested in
serving on this group.
Thanks for your consideration.
Best wishes,
Tim Jewell (tjewell@u.washington.edu)
Chair, Electronic Resources Committee
Collection Management Services
University of Washington Libraries
181-G Allen Library, Campus Box 352900
Seattle, WA 98195-2900
phone: 206-543-3890 fax: 206-616-2380
Lynn Chmelir (lchmelir@wsu.edu)
Chair, Collection Development and Management Committee
Assistant Director for Collections and Technical Services
Washington State University Libraries
Pullman, WA 99164-5610
509-335-8139
