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Council Meeting Minutes November 2007


Council Meeting Minutes #18
November 8-9, 2007
Columbia Conference Center
Holiday Inn Portland Airport
Discussion Session: Northwest Commission on Colleges and Universities
Speaker:

Dr. Lee R. Thornton
Commissioner and Chair of the Standards Review Committee, NWCCU
President, Columbia Basin College
Business Meeting

Present
David Bilyeu (COCC), Tom Peischl (CWU), Natalie Beech (Chemeketa), Lynn Chmelir (Clark), Karen Clay (EOU), Julie Miller for Pat Kelley (EWU), Lee Lyttle (TESC), Merrill Johnson (GFU), Nadine Williams (LCC), Jim Kopp (L&C), Barbara Valentine (Nov. 8) and Carol McCulley (Nove. 9) for Susan Barnes Whyte (Linfield), Nancy Hoover (Marylhurst), Jan Marie Fortier (MHCC), Jim Morgan (OHSU), Karen Kunz (OIT), Karyle Butcher (OSU), Marita Kunkel (Pacific), Donna Reed (Nov. 8) (PCC), Helen Spalding (PSU), Vickie Hanawalt (Reed), Scot Harrison (SMU), Bryce Nelson (SPU), Teresa Montgomery (Nov. 8) (SOU), Deb Carver (UO), Drew Harrington (UP), Lori Ricigliano (UPS), Bill Jordan for Betsy Wilson (UW), Carolyn Gaskell (WWU), Sue Kopp (WPC), Beth Lindsay for Cindy Kaag (WSU), Anne Fox (WOU), Béla Foltin (WWU), Deborah Dancik (WU), Dalia Hagan (Whitman).

Absent: John Popko (SU), proxy held by Dalia Hagan

Consortium staff: John F. Helmer, Kyle Banerjee, Elizabeth Duell, Nancy Nathanson

   
1.
 Introductions

 
2.
 Review of Agenda (Lyttle)

 
3.
 Consent Agenda (Lyttle)

VOTE: Council voted unanimously in favor of the following consent agenda:

3.1. Collection Development Vision statement
EC Recommendation:

Adopt the following Collection Development Vision statement:

"As an Alliance, we consider the combined collections of member institutions as one collection. While member institutions continue to acquire their own material, the Alliance is committed to cooperative collection development to leverage member institutions’ resources to better serve our users."

3.2. IMLS National Leadership Grant
Background: IMLS Planning Grant report
 EC Recommendation:

Council encourages the NWDA Committee to continue preparations to submit an IMLS National Leadership Grant applicable to all Alliance and NWDA member institutions. The Committee is asked to continue advising EC of their progress and to coordinate grant preparation with Alliance staff.


 
4.
 Reports

4.1 Executive Committee (Lyttle)
Background: EC Decisions & Action Items: September | October

4.2 Executive Director | Report | Budget Report (Confidential) (Helmer)

Council members would like to consider the use of a "contingency" reserve in addition to "operation" and "strategic" reserves.
ACTION: Carver will forward GWLA's reserve policy for consideration.
ACTION: EC will discuss GWLA's contingency reserve policy and bring a recommendation to Council.


 
5.
 Strategic Agenda Part I (Lyttle)
 

5.1 Data Harvesting, Summit Search Engine, and Next Generation Systems

Introduction & Background (Helmer)
Digital Services Program Report (Banerjee)
Executive Committee Recommendations (Lyttle)

Confidential discussion and decisions

5.2 Broadening membership to include Oregon and Washington State Libraries
Council discussed EC's statement.

MOTION: Dancik moved
“Whereas the State Libraries of Washington and Oregon offer unique collections that will deepen and expand the resources our academic users would find valuable and
Whereas the State Libraries through their collections and services function as unique research libraries I move to expand the Alliance membership criteria to include the Oregon and Washington State Libraries under the current fee structure, membership rights and obligations”

SECOND: Morgan
VOTE: Yes - 2, No - 29, Abstain - 3


 
6.
 ARL/ACRL Institute on Scholarly Communication

Council discussed EC's recommendation.

VOTE: Motion was approved on a vote of Yes - 22, No - 2, Abstain - 10

7.
 Strategic Agenda Part II (Lyttle)

Data Harvesting, Summit Search Engine, and Next Generation Systems
See 5 above.

 
8.
 Council & Executive Committee Responsibilities
Council conducted a routine annual review of Council & Executive Committee Responsibilities. No changes were proposed.
Minutes -- Helmer & Duell